Administrative Coordinator
hace 3 días
At Integrated Power Services (IPS), we're revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure.
As an Administrative Assistant, you will provide administrative support for Management, HR, and Customer Service teams. Responsibilities include:
- Delivering Exceptional Support
- Providing timely and accurate billing and invoicing for all repair and field service projects
- Scheduling and coordinating third-party training and meetings
- Maintaining local HR files and processing PTO records
- Deposit checks per Accounts Payable procedures
- Assisting sales teams with Accounts Receivable collections
- Scanning and filing repair and field service paperwork per record retention procedures
- Adhering to company policies and safety procedures
- Performing other duties as assigned
Required Skills and Qualifications
- Bachelor's degree or equivalent combination of education and experience
- Intermediate to advanced Microsoft Office skills
- Ability to work independently in a fast-paced environment
- Bilingual in Spanish a plus
Award-Winning Benefits Package
- Paid Time Off (PTO)
- 401k Employer Match
- On-the-job training
- Tuition Reimbursement Program
- Medical, Dental, and Vision plans
About Us
We're committed to empowering our team members to make a meaningful impact. We serve over 30,000 essential customer locations, helping them avoid costly downtime and ensure mission-critical operations. Join us in shaping the future of critical infrastructure.
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