Senior Administrative Coordinator
hace 1 semana
About Pearl
">Pearl is a rapidly growing U.S.-based tech startup that builds open-source software and consumer applications.
We are a fully remote team of 20 professionals from top companies worldwide, valuing collaboration, trust, and innovation.
Job Description
We are seeking an Executive Assistant to support a senior executive by managing day-to-day tasks, handling outreach, and assisting with both personal and team projects.
The role requires someone highly organized and adaptable who can work independently in a fast-paced environment.
Key Responsibilities
- Executive Support: The Executive Assistant will manage the executive's calendar, meetings, and communications, assist with booking reservations and researching local services (e.g., plumbers, cleaners, doctors), support legal and KYC paperwork as well as personal tasks like setting up bank accounts, and handle cold outreach via email and LinkedIn to potential clients or candidates, ensuring clear communication and timely follow-ups.
- Administrative and Operational Support: The Executive Assistant will research and negotiate with local service providers, manage schedules and updates for eBay and Airbnb listings, and facilitate communication between internal teams and external partners to ensure timely project progress.
- Communication and Outreach: The Executive Assistant will handle cold outreach to potential clients or candidates via email and LinkedIn, ensuring professional communication and maintaining accurate records of outreach and follow-ups.
Requirements
Must be based in San Juan, Puerto Rico.
Fluent in both English and Spanish, with strong written communication skills for outreach and correspondence.
Responsiveness in messages as needed, including weekends.
Highly organized with strong attention to detail and the ability to manage multiple tasks effectively.
Must be reliable, trustworthy, and able to handle sensitive information with confidentiality.
Comfortable working independently, with a high level of ownership over work responsibilities.
Proactive, with the ability to anticipate needs and stay on top of responsibilities.
Must be responsive to messages, including weekends, as needed (though weekend work is not expected).
Tech-savvy and experienced with tools like Notion and Google Calendar.
Previous experience as an Executive Assistant supporting high-level executives or founders is required.
Benefits
- Estimated Salary: $45,000 - $60,000 per year
- Fully Remote Work: Work from anywhere within the required time zones.
- Dynamic Work Environment: Join a fast-growing startup with a collaborative team.
- Flexible Hours: Enjoy flexibility in your schedule with occasional weekend availability.
- Professional Development: Gain exposure to executive-level projects and opportunities for growth
-
Senior Administrative Coordinator
hace 1 mes
San Juan, San Juan, Puerto Rico HR Works A tiempo completoAbout the Senior Administrative Coordinator positionWe are seeking a highly organized and detail-oriented Senior Administrative Coordinator to provide exceptional support to our executives. The ideal candidate will have a strong background in office management, excellent communication skills, and the ability to work independently with minimal supervision.Key...
-
Administrative Coordinator
hace 1 mes
San Juan, San Juan, Puerto Rico Popular Bank A tiempo completoJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Popular Bank. As an Administrative Coordinator, you will be responsible for providing administrative support to our HR team, ensuring the smooth execution of projects and tasks.Key ResponsibilitiesCoordinate project timelines and ensure timely...
-
Administrative Coordinator
hace 1 mes
San Juan, San Juan, Puerto Rico HR Works A tiempo completoWe are seeking an experienced Administrative Coordinator to join our team at HR Works, providing high-level administrative support to our executives.This role involves managing complex schedules, coordinating meetings and travel arrangements, as well as supervising the performance of administrative staff.Key requirements for this position include 3+ years of...
-
Administrative Coordinator
hace 3 semanas
San Juan, San Juan, Puerto Rico Busy Season Staffing Solutions A tiempo completoJob DescriptionWe are seeking a highly skilled Administrative Coordinator to join our team at Busy Season Staffing Solutions.Key ResponsibilitiesDocument Management: Prepare and maintain accurate administrative documents with attention to detail.Communication: Effectively handle incoming and outgoing calls, directing them to relevant personnel as...
-
Administrative Coordinator
hace 1 mes
San Juan, San Juan, Puerto Rico NFP A tiempo completoJob Summary:NFP is seeking a highly organized and detail-oriented Administrative Coordinator to support our team. The successful candidate will be responsible for preparing information gathering, assisting with problem-solving, and maintaining files and databases.Key Responsibilities:Prepare and maintain accurate and up-to-date records and databases.Assist...
-
Administrative Coordinator
hace 1 mes
San Juan, San Juan, Puerto Rico Popular A tiempo completoJob SummaryPopular is seeking an Administrative Coordinator to support the Our People Division. The successful candidate will be responsible for coordinating and executing administrative processes that support the division's initiatives and projects.Key ResponsibilitiesSupport the core team in completing specific projects and tasks related to the purpose and...
-
Asistente Administrativo Senior
hace 3 semanas
San Juan, San Juan, Puerto Rico Caribbean Sign Supplies A tiempo completo¿Estás buscando un desafío en tu carrera como administrador? Nuestro equipo de Caribbean Sign Supplies está actualmente buscando a un Asistente Administrativo Senior para unirse a nuestra familia laboral. Durante este período, podemos ofrecerte:SueldoNuestro salario es competitivo y nos comprometemos a pagarle una remuneración adecuada por su trabajo:...
-
Asistente Administrativo Senior
hace 3 semanas
San Juan, San Juan, Puerto Rico Trinidad Contractor Services, Inc. A tiempo completoDescripción del Puesto: Buscamos un Asistente Administrativo Senior para trabajar en nuestro equipo de San Juan, PR. Esta es una excelente oportunidad para aquellos que buscan desempeñar un rol administrativo dentro de nuestra organización.
-
Senior Administrative Coordinator
hace 3 semanas
San Juan, San Juan, Puerto Rico Firma de Reclutamiento en PR A tiempo completoOverviewFirma de Reclutamiento en PR is a dynamic and growing recruitment agency seeking a highly skilled Administrative Assistant to join our team. As an integral part of our operations, this role plays a critical role in ensuring the smooth day-to-day functioning of our office.SalaryThe salary for this position is estimated to be around $45,000 - $55,000...
-
Senior Data Coordinator
hace 3 semanas
San Juan, San Juan, Puerto Rico Pss Pathfinders,Inc A tiempo completoAbout the RoleWe are seeking a highly skilled Senior Data Coordinator to join our team at Pss Pathfinders, Inc. The successful candidate will be responsible for entering cases information into our system.Key ResponsibilitiesEntering data accurately and efficiently into our systemRequirementsAn associate degree is required1 year of experience in a similar...
-
Senior Project Coordinator
hace 1 mes
San Juan, San Juan, Puerto Rico TRC Companies, Inc. A tiempo completoJob Summary:The Senior Project Coordinator will be accountable for the overall project planning, organizing, management, supervision, coordination, and administration of all capital projects associated with Transmission Lines, Distribution Lines, Substations, Telecom facilities, and associated work.Key Responsibilities:Manage large portfolios of...
-
Senior Civil Engineering Project Coordinator
hace 4 semanas
San Juan, San Juan, Puerto Rico CPM A tiempo completoJob Title:Senior Civil Engineering Project CoordinatorAbout the Role:We are seeking a highly skilled Senior Civil Engineering Project Coordinator to join our team at CPM. As a key member of our project management team, you will be responsible for coordinating and observing construction processes, ensuring projects are completed on time and within budget.Key...
-
Administrative Coordinator for Project Success
hace 2 semanas
San Juan, San Juan, Puerto Rico Popular A tiempo completoJob Description:We are seeking an experienced Administrative Coordinator to support the success of our projects. This role will involve providing administrative assistance, coordinating logistics, and ensuring the smooth execution of project tasks.Key Responsibilities:Provide administrative support to project teams, including scheduling meetings, preparing...
-
Administrative Coordinator
hace 1 mes
San Juan, San Juan, Puerto Rico NFP A tiempo completoJob SummaryNFP is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, including preparing information gathering, assisting with problem-solving, and maintaining records and databases.ResponsibilitiesPrepare...
-
Administrative Coordinator
hace 1 mes
San Juan, San Juan, Puerto Rico Kelly Services, Inc. A tiempo completoAdministrative Assistant III Job DescriptionWe are seeking an experienced Administrative Assistant III to join our team at Kelly Services, Inc. This role is a great opportunity for those who want to grow and evolve in their careers.Key Responsibilities:Provide administrative and clerical support to department personnel, including business travel...
-
Senior Operations Coordinator
hace 1 mes
San Juan, San Juan, Puerto Rico Buscojobs Puerto Rico A tiempo completoJob SummaryWe are seeking a highly skilled Senior Operations Coordinator to join our team at Popular. As a key member of our organization, you will be responsible for supervising and coordinating the work of employees within the Trust Vault unit.Key ResponsibilitiesEstablish unit goals and action plans to ensure effective operations.Determine work...
-
Senior Document Management Coordinator
hace 2 semanas
San Juan, San Juan, Puerto Rico CPM A tiempo completoWe are an Equal Employment Opportunity Employer and take Affirmative Action to recruit Women, Protected Veterans and Individuals with Disabilities. CPM is seeking a highly skilled Senior Document Management Coordinator to join our team.About the JobThis role requires a candidate who has experience in document control systems and can effectively manage...
-
Senior Operations Coordinator
hace 3 semanas
San Juan, San Juan, Puerto Rico Pearl A tiempo completoAbout the RoleWe are seeking a highly skilled Senior Operations Coordinator to join our team at Pearl Talent. As a key member of our operations team, you will be responsible for providing administrative support to our executive team, ensuring seamless execution of daily functions, and optimizing workflows.ResponsibilitiesExecutive Support: Provide personal...
-
Program Coordinator
hace 1 mes
San Juan, San Juan, Puerto Rico TruStage A tiempo completoAt TruStage, we're dedicated to creating a brighter financial future for everyone. Our team is passionate about building innovative insurance, investment, and technology solutions. We're seeking a skilled Coordinator to help us shape what's next.This role is responsible for scheduling appointments, marketing our CBSI Financial Services program, and...
-
Senior Operations Coordinator
hace 3 semanas
San Juan, San Juan, Puerto Rico Popular A tiempo completoJob DescriptionWe are seeking a skilled Senior Operations Coordinator to join our team at Popular, Puerto Rico's leading financial institution.Estimated Salary: $60,000 - $80,000 per yearThe successful candidate will be responsible for supervising and coordinating the work of employees within the Trust Vault unit, ensuring seamless operations and efficient...