Administrative Support Specialist

hace 19 horas


Barrio San Antonio, Puerto Rico Integrated Power Services A tiempo completo

Are you a highly organized and detail-oriented professional with excellent communication skills? Do you thrive in fast-paced environments and enjoy providing administrative support to ensure seamless operations?

About Integrated Power Services

We are a leading service provider in the industry, offering single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure. With a network of remanufacturing locations, distribution centers, and field service offices across North America and the United Kingdom, we serve over 30,000 customer locations across various end uses.

Job Summary

We are seeking an experienced Administrative Assistant to join our team. As an Administrative Support Specialist, you will provide administrative support for Management, HR, and Customer Service teams. This role is ideal for someone who enjoys multitasking, working independently, and collaborating with others to achieve common goals.

Main Responsibilities
  • Provide administrative support for Management, HR, and Customer Service teams
  • Process billing and deliver invoices for all repair and field service projects
  • Open customer accounts and process credit applications
  • Schedule and coordinate third-party training and meetings
  • Process and track PTO records
  • Deposit checks per Accounts Payable procedures
  • Assist sales team with Accounts Receivable collections
  • Maintain local HR files
  • On-board new employees
  • Scan and file repair and field service paperwork per record retention procedures
  • Adhere to company policies and observe safety procedures
Requirements
  • Associate's degree or equivalent from two-year college or technical school; or minimum three to five years administrative experience and Human Resources or equivalent combination of education and experience
  • Intermediate to advanced skills working in Microsoft Office products
  • Ability to work independently with multitasking and fast-paced environment
What We Offer
  • Paid Time Off (PTO)
  • 401k Employer Match
  • On-the-job training
  • Tuition Reimbursement Program
  • Medical, Dental, and Vision plans
  • Estimated salary: $45,000 - $60,000 per year


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