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Seasonal Administrative Support Professional
hace 1 mes
Popular is a leading financial institution in Puerto Rico, offering a wide range of services and solutions to its customers. We are seeking an experienced Seasonal Administrative Support Professional to join our team.
Job OverviewThis is a full-time seasonal opportunity that will require the successful candidate to provide administrative support to our executive leaders and senior managers. The ideal candidate will have excellent organizational skills, be highly detail-oriented, and possess exceptional communication and interpersonal skills.
Key Responsibilities:- Administrative Tasks: Perform various administrative tasks, including request reimbursements, payments, and other financial transactions on behalf of the company.
- General Administrative Support: Provide general administrative support, including answering phones, mailing, scanning, faxing, and copying documents for management.
- Scheduling and Coordination: Manage executive calendars, coordinate meetings, prepare agendas, and record minutes as needed.
- Event Planning: Coordinate off-site planning sessions, special lunches and dinners, mid-year meetings, and other events for our HR managerial team.
- Travel Arrangements: Arrange business travel and accommodations for executives and other employees as needed.
- Document Preparation: Compile documents, letters, and presentations for executive review and approval.
- Clients and Employees: Support clients and employees throughout the organization, referring them to appropriate units as needed.
- Financial Management: Process corporate card payments for Division Managers, Managers, Supervisors, and Senior HR Officers.
- Talent Review Meetings: Support the logistics for Talent Review annual meetings.
- HR Integration: Support the HR VI Team in their integration to the HR Division.
- Reminders and Updates: Send reminders, receive, and consolidate weekly updates per unit, preparing draft reports to send to the Administration Group Manager.
- Corporate Titles and Signatures: Review and process all corporate titles and authorize signature recommendations for BPPR company and Popular, Inc.
- Hiring and Invoicing: Support the HR Division Manager in hiring new consultants for special projects and processing invoices.
- Data Compilation: Compile data, type statistical reports, presentations, and proposals.
- Databases and Spreadsheets: Create and maintain databases and spreadsheet files.
To be successful in this role, you will need:
- Education: A Bachelor's degree in Business Administration, Office Systems, Industrial Psychology, Labor Relations, or Psychology is preferred.
- Experience: A minimum of two (2) years of experience as a personal assistant for executive leaders and/or senior managers is required.
- Skills: Excellent organizational and communication skills, with the ability to manage multiple initiatives simultaneously. Strong analytical and problem-solving skills, with the ability to work in a fast-paced environment. Proficient in MS Office 365 programs, including Excel, Word, PowerPoint, Outlook, and HRIS systems like ERP/SAP.
- Languages: Fully bilingual (English/Spanish) is required.
We offer a competitive salary of $45,000 - $60,000 per year, depending on experience. Other benefits include:
- A comprehensive health insurance plan.
- A 401(k) retirement plan with matching contributions.
- Generous paid time off, including vacation days, sick leave, and holidays.
- Professional development opportunities, including training and education assistance.
- A dynamic and supportive work environment.
If you are a motivated and organized individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter, highlighting your relevant experience and qualifications. We look forward to hearing from you
