Administrative Support Professional

hace 2 semanas


San Juan, San Juan, Puerto Rico Saint John's School A tiempo completo
Position Overview:

Saint John's School, a Toddler to 12-grade co-ed secular school, seeks a highly organized and communicative administrative professional to provide exceptional support to the secondary division team. This role is responsible for ensuring the smooth operation of the secondary office, facilitating communication between faculty, students, parents, and the community, and providing administrative and clerical support to the secondary principal, faculty, and staff.

Key Responsibilities:
  1. Provide administrative support to the secondary principal, faculty, and staff, ensuring the efficient operation of the secondary office.
  2. Facilitate communication between faculty, students, parents, and the community, maintaining confidentiality where necessary.
  3. Prepare and distribute school communications, including preparing and editing correspondence, reports, and other documents.
  4. Assist in maintaining student records, attendance, and grade reports in compliance with school policies and state regulations.
  5. Aid faculty and staff with various administrative tasks, including copying, filing, and distributing materials.
  6. Manage the substitute teacher process, coordinate student activities, clubs, and extracurricular programs, and perform other tasks assigned by the secondary principal.

Requirements:
  1. Bachelor's degree or equivalent.
  2. A minimum of three (3) years of previous experience in an administrative role, preferably within a private or independent school setting.
  3. Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  4. Excellent leadership, communication, and interpersonal skills.
  5. Exemplary work ethic, a positive demeanor, adaptability, and a willingness to undertake assigned tasks.
  6. Strong organizational skills and attention to detail.
  7. Ability to multitask and manage time effectively in a fast-paced environment.
  8. Discretion and the ability to handle sensitive information with confidentiality.
  9. Excellent written and oral skills in both English and Spanish.

How to Apply:
Interested candidates should submit a letter of interest detailing their qualifications, teaching philosophy, three (3) references, and their Curriculum Vitae to employment@sjspr.org. Please include 'Secondary Administrative Assistant' in the subject line.

Languages:
English

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