Administrative Support Coordinator

hace 2 semanas

Ponce, Ponce, Puerto Rico Chevron A tiempo completo
Job Summary

We are seeking a highly skilled and organized Administrative Support Coordinator to join our team at Chevron. The successful candidate will provide dedicated administrative support to Managers and provide a variety of administrative support to multiple clients within the maintenance department.

Key Responsibilities
  • Proactively maintain calendars of two Managers, resolving conflicts, scheduling, and document coordination.
  • Coordinate and facilitate logistics for LT meetings and team meetings, including lunches and meeting rooms.
  • Track action items for the organization, ensuring completion and due dates are met.
  • Coordinate moves, space planning, furnishings, computer equipment, supplies, repairs, and other tasks as needed.
  • Work as a resource to the group for database and computer programs, including Meridium, Microsoft Office Word, Excel, PowerPoint, Outlook, Visio OERI, Metrics Dashboard.
  • Manage group membership for accounts in the Identify and Access Management (IAM) portal.
  • Organize meeting logistics, including scheduling, preparing agendas and meeting documents, tracking action items, and communicating with meeting attendees.
  • Maintain SharePoint and Intranet webpage for the team.
  • Manage and maintain an up-to-date and organized electronic filing system and members.
  • Maintain organization charts and team distribution lists.
  • Communicate effectively through telephone or written communication lines, interacting with other managers in and out of the group on behalf of the Manager.
  • Manage tasks and work as the point of contact for any mail room needs for the group.
Requirements
  • High School Diploma or equivalent.
  • Valid California driver license.
  • Minimum of 3 years relevant administrative experience.
  • Demonstrated proficiency in the Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, and Teams).
  • Ability to take initiative, prioritize, and meet deadlines.
  • Ability to communicate effectively at all levels of the organization.
  • Strong organizational skills and attention to detail.

Chevron is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information, or other characteristics protected by applicable law.

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