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Operations Coordinator

hace 2 meses

Ponce, Ponce, Puerto Rico Thompson Construction Group, Inc. A tiempo completo
Operations Admin Job Description

Thompson Construction Group, Inc. is seeking a highly skilled Operations Admin to join our team. As a key member of our operations team, you will be responsible for maintaining our program's databases, ensuring they are fully updated and accurate.

Key Responsibilities:
  • Maintain familiarity with CDBG-DR requirements and ensure compliance with Permitting Desk requirements.
  • Prepare and sort documents for uploading to databases, including Quickbase and Canopy.
  • Implement quality control measurements to ensure accuracy of information prior to uploading documentation.
  • Resolve discrepancies in information and obtain required information for incomplete documentation.
  • Collect required documentation and review data to identify and correct deficiencies.
  • Respond to information requests from Program Managers, Grand Managers, and internal departments.
  • Maintain the database by entering new and updated program participants and subcontractor information.
  • Prepare source data for computer entry by compiling and sorting information and establishing data priorities.
  • Resolves deficiencies by using standard procedures or returning incomplete documents to managers for resolution.
  • Maintain data entry requirements by following data program techniques and procedures.
  • Purge files to eliminate duplication of data.
  • Reports improvement opportunities to improve process flows and use of the database.
  • Maintains participant's confidence and protects operations by keeping information confidential.
  • Provides assistance to the Operations Coordinator of the Permitting Desk, as needed.
Requirements:
  • Bachelor's degree in Administration, Business, or related area, or a minimum of 2 years of administrative experience or similar job.
  • Advanced level technical skills with Microsoft Office tools, Word, PowerPoint, Excel, and Outlook required.
  • Ability to work in a fast-paced and constantly changing environment.
  • Strong multitasking skills with the ability to prioritize tasks.
  • Analytical and problem-solving skills with a keen eye for details.
  • Ability to manage time effectively, establish priorities, and finish tasks quickly.
  • Strong verbal and written communication skills.
  • Fully bilingual, English and Spanish.
Benefits:

We strive to provide a competitive compensation and benefits package, including medical, dental, vision, life insurance, wellness programs, and career development. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.