Accounting Assistant with Exceptional Support Skills

hace 3 semanas


San Juan, San Juan, Puerto Rico Fulcro Talent Acquisition A tiempo completo

About Fulcro Talent Acquisition At Fulcro Talent Acquisition, we specialize in connecting highly skilled professionals.
We are committed to bridging the gap between exceptional talent and the organizations that need it, fostering growth and success for both parties.
Whether you are a company seeking C-level candidates or a professional looking to take the next step in your career, Fulcro Talent Acquisition is your trusted partner in your professional search process.
Our comprehensive approach ensures that every match we make is a perfect fit, driving innovation and excellence across all industries.
Experience the difference with Fulcro Talent Acquisition, where potential meets opportunity.

Job Summary

Audit Administrative Assistant position is primarily responsible for performing all support services to Audit Staff, Managers and Partners. This role requires a high level of organization, attention to detail, and excellent communication skills.

Responsibilities and Duties
  • Receive visitors, answer the telephone and record accurately all messages, including the reason for the call.
  • Proper screening of phone calls must be done before forwarding them to professional staff.
  • Maintain audit addresses current by performing periodic updates of these records for both electronic and paper mailings.
  • Distribute all mail promptly and collecting all outgoing mail in time for daily delivery (including certified mail, special delivery packages (FedEx) and messenger delivery).
  • Know whereabouts of all personnel assigned to her and relaying messages at least once a day to personnel out of the office.
  • Monitor managers and partner's appointment books.
  • Help partners / managers assigned to her to return calls promptly.
  • Coordinate the reservation of the Conference Room for specific meetings as required, including the delivery of lunch or appetizers for such meetings as may be needed.
  • Process invoices prepared by professional staff and type any invoice prepared outside the system.
  • Frequent pick up and distribution of incoming faxes as well as proper delivery of outgoing faxes with the corresponding confirmation/evidence of delivery.
  • Provide back up for the receptionist position as needed or requested.
  • Open new projects / updating client's information in NetSuite platform.
  • Coordination of internal training logistics Tabulation of training evaluation forms.
  • Assists in the department weekly staffing.
  • Assist in travel arrangements coordination.
  • Assume any other task duly assigned by the People and Culture Director and Firm Administrator as it may arise daily.
Requirements

This role requires a Bachelor's degree in office systems administration or equivalent experience preferred. A minimum of 3 years of experience in a similar position or function is also required. Previous experience working in an accounting firm is preferred. The ideal candidate will have strong computer skills including proficiency in Microsoft Office/Windows (specifically: MS Word, MS Excel, MS Power Point), Microsoft Outlook and PDF Editor.

Salary and Benefits

The estimated salary for this role is $45,000 - $60,000 per year, depending on experience. Additionally, the successful candidate will receive a comprehensive benefits package, including health insurance, retirement plan, and paid time off.



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