High-Level Administrative Support Specialist

hace 5 días

San Juan, San Juan, Puerto Rico UNITED MOVEMENT INC A tiempo completo
About the Role

As an Executive Assistant at UNITED MOVEMENT INC, you will be working closely with the Chief Director Executive and responsible for tasks delegated by the executive. Multitasking is crucial in this role, as every day brings new challenges and different routines.

You will work with various company officials and learn how the company's backend works. This is not a typical nine-to-five job or just sitting at a computer desk all day.

The personnel must be open to flexible hours and able to travel on demand for any task delegated by the Chief Executive.

Key Skills
  • Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Reading Comprehension: Understanding written sentences and paragraphs in work-related documents.
  • Speaking: Talking to others to convey information effectively.
  • Service Orientation: Actively looking for ways to help people.
  • Writing: Communicating effectively in writing as appropriate for the needs of the audience.
  • Coordination: Adjusting actions in relation to others' actions or demands.
  • Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
  • Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do to mediate appropriately the situation.
  • Time Management: Managing one's own time and the time of others.
  • Active Learning: Understanding the implications of new information for both current and future problem-solving and decision-making.
  • Judgment and Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Technology Skills
  • Canvas
  • Microsoft Office
  • Google Drive
  • Adobe Illustrator
  • APPLE SOFTWARE/EQUIPMENT BY COMPANY
Work Activities
  • Communicating with Supervisors, Peers, or Subordinates: Providing information to supervisors, co-workers, and subordinates by telephone, e-mail, or in person.
  • Establishing and Maintaining Interpersonal Relationships: Developing constructive and cooperative working relationships with others and maintaining them over time.
  • Getting Information: Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Organizing, Planning, and Prioritizing Work: Developing specific goals and plans to prioritize, organize, and accomplish your work.
  • Communicating Effectively and Professionally with People Outside the Organization: Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources.
  • Performing Administrative Activities: Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
  • Working with Computers: Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Scheduling Work and Activities: Scheduling events, programs, and activities, as well as the work of others.
  • Updating and Using Relevant Knowledge: Keeping up-to-date technically and applying new knowledge to your job.
  • Identifying Objects, Actions, and Events: Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
  • Thinking Creatively: Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
  • Making Decisions and Solving Problems: Analyzing information and evaluating results to choose the best solution and solve problems.
  • Resolving Conflicts and Negotiating with Others: Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
Detailed Work Activities
  • Schedule operational activities, as requested by the executive.
  • Prepare or complete documentation for contracts, transactions, or regulatory compliance, as requested by the executive.
  • Coordinate operational activities.
  • Distribute incoming mail.
  • Compile data or documentation.
  • Order materials, supplies, or equipment has been requested by the executive.
  • File documents or records.
  • Explain regulations, policies, or procedures to work members.
  • Read materials to determine needed actions.
  • Perform administrative or clerical tasks.
  • Confer with coworkers to coordinate work activities.
  • Record information from meetings or other formal proceedings.
  • Transcribe spoken or written information, as requested by executives or clients.
Compensation

This job will be under contract for professional services for a time period of six months; of probation.

With a rate of $12.00 dollars per hour, for an average of 30 to 35 hours per week.

Depending on demand, this job includes weekend jobs that will be paid separately.

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