Administrative Assistant/Personal Assistant
hace 4 días
PLEASE NOTE THIS ROLE IS IN PUERTO RICO AND REQUIRES YOU TO LIVE IN PUERTO RICO
POSITION OVERVIEW:
This position provides support to the Black Dragon Capital Founder and CEO and provides back-up support to the CEO Executive Assistant (EA) by handling a variety of task from managing an extremely active calendar of appoints and arranging complex and detailed travel plans, itineraries and agendas. Additional responsibilities vary and include, but are not limited to, arranging personal tasks and activities. We are an operationally led firm and culture that applies our unique operational knowledge into how we operate the firm and manage our investments. What sets us apart is that the same entrepreneurial spirit and energy that made us successful in an operational role should translate to building a different kind of investment firm.
ABOUT YOU:You’ve been an assistant to a senior leader of a company, so you’re comfortable working in a dynamic, fast-paced environment. You’ve had to make tough judgment calls in a variety of situations and are able to quickly understand your CEO’s needs and preferences well enough to comfortably make decisions autonomously and anticipate how to provide support. You’re a forward-looking thinker, who actively seeks opportunities, proactively proposes solutions, and consistently meets deadlines. You’re a resourceful team-player but also enjoy working independently at times. You have a high attention to detail, accuracy and have a strong and extensive background in planning multiple travel arrangements, with the ability to provide detailed and accurate itineraries to the CEO. You like being committed to a team and understand that this requires a level of effort that comes with the role. While we work hard and strive for performance, we understand that we control our time through our preparation and attention to detail. This role requires 24/7 availability even though it often won’t be needed.
RESPONSIBILITIES:
- Assist with calendar management for the CEO. Keeping the CEO updated on upcoming meetings, events or changes to his schedule.
- Travel Arrangements: Work with the EA to the CEO and Director of Special Projects on flights and hotels to sorting out ground transport, airport clue meeting room bookings and facilitating, ensure CEO has complete and updated itinerary prior to travel, continue to monitor travel arrangements for last minute changes – ensuring CEO is updated to all changes.
- Anticipate Needs and Preferences: Work with the Executive Assistants who have the exceptional ability to anticipate the needs and preferences of the CEO. This means not constantly relying on him for direction but having the foresight to predict and plan.
- Supporting the Executive Assistant in completing expense reports on behalf of the CEO and obtaining, maintaining and keeping track of all receipts for CEOs as needed.
- Assist in preparation of Microsoft Office365 based deliverables, including processing changes and final format of various documents in Word, PowerPoint, and Excel.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the team.
- Personal efficiency tasks may include, but are not limited to setting up doctor appointments, coordinating family activities, gift coordination, and flight check-ins.
- Serve as the administrative liaison to others in the Company and with clients.
REQUIREMENTS:
- Available 24x7 even though it often won’t be needed.
- Ability to meet in person at least once a week for calendar review meetings, document signings or in person assistance.
- Bachelor’s degree in business administration or finance, preferred.
- Excellent written and oral communications skills with a keen eye for detail.
- Ability to work independently and prioritize accordingly to effectively manage multiple projects, deadlines and travel arrangements.
- Highly tech savvy and exceptional in Microsoft Office365.
- Highly proficient with the online calendar of an executive and using Microsoft Outlook.
- Must be willing to travel to conferences, business events and other industry events as needed for event support.
- Must have at least 5 years of Executive Assistant, Financial Analyst Admin Assistant, or Virtual Assistant experience in a fast-paced environment.
Location: Hybrid - Min 2 days in office - must have a car and be flexible on in office days.
About the CompanyBlack Dragon Capital (“BDC”) is a minority-controlled, growth driven private equity fund created by technology operating executives with a track record of creating market leading companies and an impressive investment return history. We seek to benefit from a diverse perspective combined with high performance operating and investment executives. We hire and promote based on merit, without bias, and make a genuine effort to ensure we have a diversified team that aligns with the diversity of our portfolio companies and their clients. We intend to maintain over 65% of our team members as culturally or gender diverse, and work hard to foster a supportive and welcoming workplace. BDC focuses on the areas where it has direct operating and investment expertise that include technology investment opportunities in industries disrupted by the impact of digitization on individuals, groups and enterprises such as retail commerce, financial services, healthcare, and sports and media. The operationally focused fund has driven above market returns by creating unique sourcing, funding, recruiting, growth and return opportunities.
About Black Dragon Capital:
Black Dragon Capital (“BDC”) is a minority-controlled, growth driven private equity fund created by technology operating executives with a track record of creating market leading companies and an impressive investment return history. We seek to benefit from a diverse perspective combined with high performance operating and investment executives. We hire and promote based on merit, without bias, and make a genuine effort to ensure we have a diversified team that aligns with the diversity of our portfolio companies and their clients. We intend to maintain over 65% of our team members as culturally or gender diverse, and work hard to foster a supportive and welcoming workplace. BDC focuses on the areas where it has direct operating and investment expertise that include technology investment opportunities in industries disrupted by the impact of digitization on individuals, groups and enterprises such as retail commerce, financial services, healthcare, and sports and media. The operationally focused fund has driven above market returns by creating unique sourcing, funding, recruiting, growth and return opportunities.
-
Administrative Assistant/Personal Assistant
hace 4 semanas
San Juan, Puerto Rico Black Dragon Capital A tiempo completoAdministrative Assistant to CEO and EA of CEO POSITION OVERVIEW:This position provides support to the Black Dragon Capital Founder and CEO and provides back-up support to the CEO Executive Assistant (EA) by handling a variety of task from managing an extremely active calendar of appoints and arranging complex and detailed travel plans, itineraries and...
-
Administrative Assistant/Personal Assistant
hace 4 semanas
San Juan, Puerto Rico Black Dragon Capital A tiempo completo $30,000 - $40,000Administrative Assistant to CEO and EA of CEO POSITION OVERVIEW:This position provides support to the Black Dragon Capital Founder and CEO and provides back-up support to the CEO Executive Assistant (EA) by handling a variety of task from managing an extremely active calendar of appoints and arranging complex and detailed travel plans, itineraries and...
-
Administrative Assistant
hace 2 meses
San Juan, San Juan, Puerto Rico Buscojobs Puerto Rico A tiempo completoJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to the Lease Disbursements unit, ensuring the smooth operation of our daily tasks.Key ResponsibilitiesReview and deliver leasing files to the Customer Service unitDigitize leasing...
-
Administrative Assistant
hace 1 mes
San Juan, San Juan, Puerto Rico Popular Bank A tiempo completoJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Popular Bank. As an Administrative Assistant, you will provide support to the Lease Disbursements unit by reviewing daily leasing files, delivering them to the Customer Service unit, and digitizing files in accordance with established processes.Key...
-
Senior Administrative Assistant
hace 1 mes
San Juan, San Juan, Puerto Rico Popular A tiempo completo{"title":"Job Description","intro":"Popular is a leading financial institution in Puerto Rico, dedicated to providing financial solutions to our customers. We are seeking a highly skilled and experienced Administrative Assistant to join our team.","body":"Job SummaryWe are looking for a talented Administrative Assistant to provide high-level support to our...
-
Seasonal Executive Administrative Assistant
hace 1 mes
San Juan, San Juan, Puerto Rico Popular Bank A tiempo completoJob SummaryWe are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at Popular Bank. The successful candidate will provide high-level administrative support to our senior leadership team, ensuring the smooth operation of our office functions and administrative processes.Key ResponsibilitiesPerform administrative...
-
Executive Administrative Assistant
hace 2 semanas
San Juan, San Juan, Puerto Rico Popular Bank A tiempo completoAbout Popular BankPopular Bank is Puerto Rico's leading financial institution, with a rich history spanning over a century. From its humble beginnings as a small bank, it has evolved into a large corporation offering a wide range of services and financial solutions to customers in the United States, the Caribbean, and Latin America.Job DescriptionWe are...
-
Administrative Assistant III
hace 1 mes
San Juan, Puerto Rico Kelly Services, Inc. A tiempo completoFor those who want to keep growing, learning, and evolving. We at Kelly® hear you, and we’re here for you! We’re seeking an Administrative Assistant III to work at a premier client in San Juan, Puerto Rico. Sound good? Take a closer look below. You owe it to yourself to consider this great new opportunity.Salary/Pay Rate/Compensation: $17.73 ph Why you...
-
Executive Administrative Assistant
hace 2 meses
San Juan, Puerto Rico Popular Bank A tiempo completoGeneral Description As an Executive Administrative Assistant based in Señorial Center, you will assist the SVP in all high-level administrative tasks, oversee office functions and support all operational processes of the Information Technology Division. Supports administrative process to facilitate and simplify operations and verifies compliance with...
-
Executive Assistant/ Administrative Assistant
hace 3 semanas
San Juan, Puerto Rico Pearl A tiempo completoExecutive Assistant/ Administrative Assistant (Puerto Rico-based Company)Work Arrangement: Hybrid with flexibility to handle urgent tasks outside regular working hours.Job Type: Full-timeHoliday Adherence (UAE/UK/US/PH): US Federal holidaysPTO Entitlement: Standard PTO per company policy, including federal US holidaysSalary: Up to $36,000 per annum,...
-
Secondary School Administrative Assistant
hace 1 mes
San Juan, San Juan, Puerto Rico Saint John's School A tiempo completoJob Summary:Saint John's School is seeking a highly organized and detail-oriented individual to fill the role of Secondary Administrative Assistant. This position plays a crucial role in ensuring the smooth operation of the school office by providing administrative support to the secondary principal, faculty, staff, students, and parents.Key...
-
Executive Administrative Assistant
hace 2 meses
San Juan, Puerto Rico Popular A tiempo completoSeasonal Full Time Job OpportunityGeneral DescriptionAs an Executive Administrative Assistant based in Señorial Center, you will assist the SVP in all high-level administrative tasks, oversee office functions and support all operational processes of the Information Technology Division. Supports administrative process to facilitate and simplify operations...
-
Senior Administrative Assistant
hace 1 mes
San Juan, San Juan, Puerto Rico Elevance Health A tiempo completoJob Summary:The Sales Assistant I role is responsible for providing general administrative support to the Group or Individual sales force. This includes typing, filing, faxing, and mailing tasks, as well as preparing and logging proposals. The ideal candidate will have a high school diploma or equivalent and a minimum of 1 year of experience.Key...
-
Executive Assistant
hace 2 meses
San Juan, Puerto Rico HR Works A tiempo completoAbout the Executive Assistant position We are looking for an experienced Executive Assistant who will provide support with clerical tasks, ensuring all related corporate procedures are well-organised and performed in time. A successful candidate should be able to act proactively and without guidance while understanding company's needs and adhering...
-
San Juan, San Juan, Puerto Rico Popular Bank A tiempo completoAbout the JobWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Popular Bank. As an Administrative Assistant for Lease Disbursements, you will play a critical role in supporting our Lease Disbursements unit.Key ResponsibilitiesReview daily leasing files and deliver them to the Customer Service unit for customer...
-
Secondary School Administrative Assistant
hace 3 meses
San Juan, Puerto Rico Saint John's School A tiempo completoPosition Summary:Saint John’s School, a Toddler to 12-grade co-ed secular school is actively seeking a dynamic and seasoned individual to join our team. The role of the Secondary Administrative Assistant plays a crucial role in ensuring the smooth operation of the school office by providing administrative support to the secondary principal, faculty, staff,...
-
HR Administrative Assistant
hace 1 semana
San Juan, San Juan, Puerto Rico Jsr A tiempo completoAbout the RoleWe are seeking a highly skilled HR Administrative Assistant to join our team at Jsr. This is an exciting opportunity for someone who is passionate about human resources and has excellent administrative skills.Job SummaryThe successful candidate will be responsible for partnering with HR Director and Managers to determine staffing needs,...
-
Sales Assistant I
hace 1 mes
San Juan, San Juan, Puerto Rico Elevance Health A tiempo completoJob Title: Sales Assistant IJob Summary: We are seeking a highly organized and detail-oriented Sales Assistant I to provide administrative support to our sales team. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to work in a fast-paced environment.Key Responsibilities:Provide administrative support to the...
-
Executive Assistant
hace 3 semanas
San Juan, Puerto Rico Pearl A tiempo completoJob Title: Executive Assistant (EA)Work Arrangement: Fully remoteJob Type: Full-timeTime Zone: Atlantic Standard Time (AST) or Eastern Standard Time (EST)Work Schedule: Flexible hours with some weekend availability as needed for critical tasksHoliday Orientation: US-basedAbout the CompanyThis is a growing U.S.-based tech startup that builds open-source...
-
Administrative Assistant
hace 4 semanas
San Juan, San Juan, Puerto Rico Integrated Power Services A tiempo completoAbout the RoleWe are seeking a highly skilled and organized Administrative Assistant to provide administrative support to our Management, HR, and Customer Service teams.Responsibilities:Provide administrative support in a fast-paced environment, with excellent organizational and multitasking skills.Process billing and deliver invoices for all repair and...
