Administrative Assistant

IPS is seeking dedicated Office and Administrative staff to be the backbone of our innovative team. At IPS, we know that great ideas and groundbreaking projects rely on exceptional support behind the scenes. Your professional growth and development are our priority, so your opportunities here are unlimited. We care for our team members, offering a comprehensive benefits package, work-life balance, and job stability. If you thrive in a fast-paced environment where you will be recognized and appreciated, you would be a great fit at IPS.

Responsibilities and Expectations:
Integrated Power Services (IPS) is looking for a dedicated Administrative Assistant. The Administrative Assistant will have the responsibility for providing administrative support for Management, HR and Customer service. Responsibilities may include:

• Must be able to work in a fast-paced environment, be well organized and be able to multi-task.
• Intermediate to advanced experience working in the Microsoft Office Suite.
• Process billing and deliver invoices for all repair and field service projects.
• Open customer accounts and process credit applications
• Schedule and coordinate all third-party training and meetings.
• Process and track all PTO records.
• Deposit Checks per Accounts Payable procedures
• Assist sales team with Accounts Receivable collections.
• Maintain local HR Files
• On-board new employees
• Scan and file all repair and field service paperwork per record retention procedures.
• Adhere to all company policies.
• Observe all safety procedures and policies and use proper protective equipment (especially eye, ear protection and steel toe shoes/boots, gloves, etc.).
• Keep work area clean and organized.
• Report all injuries, near hits and accidents immediately to a supervisor.
• All other duties as assigned. 

Qualifications and Competencies: 

• Associate's degree (A. A.) or equivalent from two-year College or technical school; or a minimum of three to five years administrative related experience and Human Resources or equivalent combination of education and experience. 
• Must have intermediate to advanced skills working in Microsoft Office products.
• Must be able to work independently with the ability to multitask and work in a fast-faced environment.
• Bilingual in Spanish a plus.

You’ll thrive at IPS if you…

• Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.
• Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.
• Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.
• Have an entrepreneurial spirit. You’re proactive, innovative, and thrive in a fast-paced environment.
• Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.
• Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.

Who We Are: 
At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations.

When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit.

Benefits:  

• Paid Time Off (PTO)
• 401k Employer Match
• On-the-job training
• Tuition Reimbursement Program 
• Medical, Dental, and Vision plans
• And more

IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.
Any offer of employment is contingent upon the successful completion of a background driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively.

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