Executive Assistant to Senior Leadership
hace 2 semanas
We are seeking a highly skilled Executive Administrative Assistant to join our team in Señorial Center. The successful candidate will provide comprehensive administrative support to the SVP, oversee office functions, and contribute to the operational processes of the Information Technology Division.
Key Responsibilities- Perform high-level administrative tasks, including request reimbursements, payments, and representing the company.
- Provide general administrative support, including answering phones, mailing, scanning, faxing, and copying.
- Manage the Executive calendar, coordinate meetings, prepare agendas, and record minutes of meetings.
- Support the Division Manager in the budget cycle and reporting.
- Coordinate activities for the managerial team, arrange business travel, and compile documents.
- Support clients and employees throughout the organization and refer to appropriate units.
- Process corporate card payments for Division Manager, Managers, and Supervisors.
- Maintain inventory of office supplies and division assets and manage purchases.
- Bachelor's Degree in Business Administration or Office Systems, preferred.
- Minimum two (2) years as a personal assistant for executive leaders and/or senior managers or two (2) years as an administrative assistant role.
- Ability to manage highly confidential and sensitive issues.
- Exceptional collaboration, initiative, and problem-solving skills.
- Compliance driven, with ability to balance division needs against stated privacy requirements and controls.
- Strong business acumen, with ability to understand business stakeholders' needs and concerns.
- Strong communication and interpersonal skills.
- Excellent report-writing and presentation skills.
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