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Executive Assistant
hace 2 meses
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support for our Luxury Real Estate Agency client. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently.
Responsibilities- Support all aspects of the broker's business administration.
- Manage all systems for dealing with sellers, buyers, client database management, lead generation tracking, lead capture, and lead follow-up.
- Support brokers in staying up to date with all marketing initiatives.
- Support all brokers in generating reports, processing invoices, and managing accounts receivable and payable.
- Maintain updated property listings.
- Support in coordinating purchases of any office equipment, marketing materials, and any other office-related materials and supplies.
- Maintain a clean and organized office.
- Support in the recruiting process, hiring, training of new staff.
- Assist agents in all listing and sales-related activities.
- Hold agents accountable for carrying out all agreed lead generation activities.
- Coordinate travel arrangements and itineraries for executives as needed.
- Assist in the preparation of meeting agendas and take minutes during meetings to ensure accurate documentation.
- Serve as a personal assistant when required, supporting executives in both professional and personal tasks.
- Bachelor's degree. Preferred in Administration and Office Systems.
- Proficient bilingual (English).
- 4-years of work experience as an Administrative Executive Assistant and/or Executive Administrator.
- Real Estate Mortgage and legal document experience.
- 401(k)
- Health insurance
- Paid time off
8 hour shift, Monday to Friday, weekends as needed.
