Executive Administrative Assistant
hace 2 semanas
Job Summary
We are seeking an experienced Executive Administrative Assistant to join our team at Popular Bank. As an Executive Administrative Assistant, you will provide high-level administrative support to our Senior Vice President, oversee office functions, and support operational processes.
Key Responsibilities
- Perform administrative tasks, including request reimbursements, payments, and manage the Executive calendar.
- Provide general administrative support, including answering phones, mailing, scanning, faxing, and copying.
- Manage the budget cycle and reporting for the Division Manager.
- Coordinate activities for the managerial team, including off-site meetings, planning sessions, and special events.
- Arrange business travel and accommodations.
- Compile documents, letters, and prepare presentations.
- Support clients and employees throughout the organization and refer to appropriate units.
- Process corporate card payments for Division Manager, Managers, and Supervisors.
- Support the team in their integration to the Division.
- Send reminders, receive, and consolidate weekly updates per unit and prepare draft reports.
- Review and submit corporate titles and authorize signatures recommendations.
- Compile data and type statistical reports, presentations, and proposals.
- Create and maintain database and spreadsheet files.
- Maintain inventory of office supplies and division assets and manage purchases.
Requirements
- Bachelor's Degree in Business Administration or Office Systems, preferred.
- Minimum two (2) years as a personal assistant for executive leaders and/or senior managers or two (2) years as an administrative assistant role.
- Ability to manage highly confidential and sensitive issues.
- Exceptional collaboration, initiative, and problem-solving skills in a fast-paced environment.
- Ability to analyze, prioritize multiple simultaneous initiatives, self-direct, and task switch between strategic and tactical initiatives.
- Compliance driven – ability to balance the needs of the division against stated privacy requirements and controls.
- Strong business acumen – ability to understand the needs and concerns of business stakeholders and colleagues.
- Strong communication and interpersonal skills.
- Excellent report-writing and presentation skills.
- Polish presentation skills, strong oral and written communication skills, and fully bilingual (English/Spanish).
- Proficient in MS Office 365 programs like: Excel, Word, PowerPoint, Outlook, Teams, SharePoint.
About Us
Popular Bank is Puerto Rico's leading financial institution, with a rich history dating back over a century. We offer a wide range of financial services and solutions to our customers, with a presence in the United States, the Caribbean, and Latin America. As employees, we are dedicated to making our customers' dreams come true by offering financial solutions in each stage of their life. We value our employees' diverse skills, experiences, and backgrounds and reaffirm our commitment to offering essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters.
-
Executive Administrative Assistant
hace 2 semanas
San Juan, San Juan, Puerto Rico Buscojobs Puerto Rico A tiempo completoJob Title: Executive Administrative AssistantWe are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at Popular Center in Hato Rey, Puerto Rico.Job Summary:The successful candidate will provide administrative support to the Senior Vice President, oversee office functions, and ensure the smooth operation of the...
-
Executive Administrative Assistant
hace 2 semanas
San Juan, San Juan, Puerto Rico Popular A tiempo completoJob OpportunityPopular is seeking a highly skilled Executive Administrative Assistant to join our team in Hato Rey, Puerto Rico. As an Executive Administrative Assistant, you will provide administrative support to the Senior Vice President and oversee office functions, ensuring the smooth operation of the Financial Crimes Compliance Division.Key...
-
Executive Assistant
hace 2 semanas
San Juan, San Juan, Puerto Rico HR Works A tiempo completoAbout the Executive Assistant position at HR WorksWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our team. The ideal candidate will have a strong background in office management, excellent communication skills, and the ability to work independently with minimal supervision.Key Responsibilities:Provide...
-
Executive Administrative Assistant
hace 1 semana
San Juan, San Juan, Puerto Rico Popular A tiempo completoJob SummaryWe are seeking an experienced Executive Administrative Assistant to provide high-level support to our Senior Leadership team. The ideal candidate will have a strong background in administrative operations and excellent communication skills.Key ResponsibilitiesProvide administrative support to Senior Leadership, including scheduling meetings,...
-
Executive Assistant
hace 2 semanas
San Juan, San Juan, Puerto Rico Agc Consulting A tiempo completoJob Title: Executive AssistantAgc Consulting is seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior management team. The ideal candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a team.Key Responsibilities:Provide administrative...
-
Executive Assistant
hace 2 semanas
San Juan, San Juan, Puerto Rico Martinal Real Estate Corp A tiempo completoJob Title: Executive AssistantAt Martinal Real Estate Corp, we are seeking a highly skilled and organized Executive Assistant to provide top-notch administrative support to our Vice President.Key Responsibilities:Conduct information requests and perform routine clerical and administrative functionsDraft correspondence, schedule appointments, and maintain...
-
Executive Assistant
hace 2 semanas
San Juan, San Juan, Puerto Rico Professional Recruiters And Consulting Group A tiempo completoJob OverviewWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support for our Luxury Real Estate Agency client. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently.ResponsibilitiesSupport all aspects of...
-
Executive Assistant
hace 2 semanas
San Juan, San Juan, Puerto Rico Trial Lawyers Of Puerto Rico A tiempo completoAbout UsTrial Lawyers of Puerto Rico is a leading educational organization of legal professionals dedicated to excellence in Mass Tort and Personal Injury law. Based in Puerto Rico, our organization fosters partnerships among members and creates educational avenues that yield value for each member and their clientele.Job SummaryWe are seeking a highly...
-
Executive Assistant
hace 1 semana
San Juan, San Juan, Puerto Rico The Chamberlain Group Inc A tiempo completoJob SummaryThe Chamberlain Group Inc is seeking an experienced Executive Assistant to provide administrative support to our team. As an Executive Assistant, you will be responsible for preparing reports, correspondence, proposals, meeting materials, and presentations. You will also be responsible for organizing, reviewing, editing, and distributing...
-
Executive Assistant
hace 2 semanas
San Juan, San Juan, Puerto Rico Hr Advantage Inc Defunct A tiempo completoJob Title: Executive AssistantThis is a unique opportunity to join a global management consulting firm as an Executive Assistant. Our company is a world-class professional services organization that partners with clients from various sectors to identify their highest value opportunities and address their most critical challenges.Job Responsibilities:Provide...
-
Administrative Coordinator
hace 2 semanas
San Juan, San Juan, Puerto Rico Uline A tiempo completoAdministrative Assistant - Executive OperationsUline is seeking a highly organized and detail-oriented Administrative Assistant to join our Executive Operations team. As a key member of our team, you will provide administrative support to our management and staff, ensuring seamless day-to-day operations.Key Responsibilities:Provide administrative support to...
-
Administrative Coordinator
hace 2 semanas
San Juan, San Juan, Puerto Rico Visterra Landscape Group A tiempo completoJob Title: Administrative AssistantAre you a highly organized and driven office professional looking for a challenging opportunity to accelerate your career? We are seeking a full-time Administrative Assistant to join our team at Visterra Landscape Group, a leading commercial landscaping company in the United States.Job Summary:The Administrative Assistant...
-
Executive Assistant to Senior Leadership
hace 2 semanas
San Juan, San Juan, Puerto Rico Grainger A tiempo completoAbout GraingerGrainger is a leading distributor with operations in North America, Japan, and the United Kingdom. Our purpose is to keep the world working by serving customers with a wide range of products that keep their operations running and their people safe. We deliver services and solutions to save customers time and money. We're looking for passionate...
-
Executive Assistant to the CEO
hace 2 semanas
San Juan, San Juan, Puerto Rico New York Cancer & Blood Specialists A tiempo completoAdministrative Assistant to the Executive AssistantAt New York Cancer & Blood Specialists, we're dedicated to fostering a dynamic environment where professionals thrive. Our team of 200+ oncologists, hematologists, and staff across 25 locations share a mission to redefine what's possible against cancer and blood disorders.Key Responsibilities:Greet guests...
-
Administrative Assistant
hace 1 semana
San Juan, San Juan, Puerto Rico Buscojobs Puerto Rico A tiempo completoJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to the Lease Disbursements unit, ensuring the smooth operation of our daily tasks.Key ResponsibilitiesReview and deliver leasing files to the Customer Service unitDigitize leasing...
-
Executive Support Specialist
hace 2 semanas
San Juan, San Juan, Puerto Rico Fresh Form Draft A tiempo completoJob Title: Personal AssistantAt Fresh Form Draft, we are seeking a highly organized and detail-oriented Personal Assistant to join our executive team. As a key member of our team, you will provide administrative support to ensure the efficient operation of our daily activities.Key Responsibilities:Manage executive schedules, appointments, and travel...
-
Executive Assistant to the Vice President
hace 2 semanas
San Juan, San Juan, Puerto Rico University Of Maryland A tiempo completo{"title": "Executive Assistant to the Vice President", "category": "Exempt Regular", "applicant_search_category": "Staff", "university_authorized_fte": "1.00", "unit": "PRES-Office of Marketing and Communications", "position_summary": "The Executive Assistant to the Vice President provides high-level administrative support to the Vice President and...
-
Executive Assistant to the Director
hace 2 semanas
San Juan, San Juan, Puerto Rico University Of Maryland A tiempo completoJob SummaryThe University of Maryland, College Park is seeking a highly skilled and detail-oriented Graduate Assistant to serve as the Executive Assistant to the Director of the Condensed Matter Theory Center. This is a unique opportunity to work in a dynamic and collaborative environment, supporting the Director with administrative tasks, travel...
-
Administrative Assistant and Medical Billing Specialist
hace 1 semana
San Juan, San Juan, Puerto Rico Pr Nasal & Sinus Institute A tiempo completoJob SummaryWe are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to our team at Pr Nasal & Sinus Institute. The ideal candidate will possess strong administrative skills and the ability to manage multiple tasks efficiently. This role is essential for ensuring smooth operations and effective communication...
-
Administrative Support Specialist
hace 6 días
San Juan, San Juan, Puerto Rico Lasalle Network A tiempo completoAdministrative Assistant OpportunityLaSalle Network is seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day office operations. The ideal candidate will play a crucial role in ensuring smooth administrative processes and providing general support to the team.Key Responsibilities:• Schedule and coordinate...