Executive and Personal Assistant to the CEO

hace 3 semanas

San Juan, Puerto Rico HR Works A tiempo completo

Summary:

 

We seek an extraordinarily capable, experienced, and highly organized Executive Assistant/Personal Assistant (EA/PA) to support our CEO in San Juan, Puerto Rico. This individual will play a pivotal role in ensuring the efficient operation of CEO’s professional and personal life. The ideal candidate will be able to adapt to dynamic environments, possess excellent communication and multitasking skills, have great attention to detail, and have a comprehensive understanding of the local personal life and business environment in Puerto Rico. The role will begin with a 40% executive assistant and 60% personal assistant split, and it may shift to adapt to changing demands. This role offers flexibility and, in turn, requires sophisticated support, problem-solving, flexibility, and strong organizational skills. Above market compensation is available to an exceptional candidate.

 

Key Responsibilities:

 

Time management, meetings, and interactions with others

  • Calendar management: Efficiently manage CEO’s complex calendar, scheduling meetings, appointments, and travel arrangements while prioritizing and resolving conflicting demands.
  • Meeting preparation: Assist in preparing meeting materials, agendas, and presentations, ensuring they are well-prepared for meetings and appointments. Also assist in obtaining meeting materials from colleagues in advance.
  • Vendor and supplier liaising: Act as a point of contact for vendors and suppliers, managing services and ensuring timely payments.
  • Coordination with contacts: Collaborate with the CEO to maintain communication with key contacts. Follow-up with the CEO's network to stay informed about critical business developments.

 

Travel

  • Travel coordination and tracking: Plan and coordinate domestic and international travel, including flights, visas, accommodations, and itineraries, while considering time zones and logistical details. Keep an accurate record of the CEO's travel schedule, including the number of days spent in various locations. The CEO is expected to travel approximately six months out of the year. 
  • Expense management: Track and reconcile expenses, prepare expense reports, and manage reimbursements.

 

Documentation and written work

  • Documentation and filing: Maintain accurate records, files, and documents, both digital and physical, to ensure easy retrieval and organization.
  • Correspondence: Receive, screen, and respond to business and personal communications, communicating in a manner that reflects our executive style: clear, courteous, professional, and timely.
  • Research: Conduct research on vendors, products, experiences, and other personal items.

 

Personal support

  • General personal support: Provide personal assistance, including organizing personal appointments, managing household tasks, and assisting with personal errands. Errands will include activities that require some physical work. They will also include activities that require a car.
  • Expat support: If the candidate has experience in setting up expatriates in Puerto Rico, it would be a plus.
  • Networking: Leverage a network of contacts to assist the CEO with various needs, such as connecting him with medical and other local services.
  • Health Care: Research, select and manage health care providers and services.

 

 

Other Job Attributes

  • Confidentiality: Handle sensitive information with the utmost discretion and maintain high confidentiality.
  • Workspace flexibility: The EA/PA should be able to work from a small office or remotely as needed. However, they should have the flexibility to work in an office environment daily.
  • Residence within 60 minutes’ drive from of San Juan: The EA/PA should reside within a one hour commute of San Juan, since this will be essential for efficient management of the CEO's schedule and tasks.
  • Local expertise: The EA/PA should be a local resident who is bilingual in Spanish, familiar with San Juan and Puerto Rico at large, and possesses a deep understanding of local customs, culture, and business practices.
  • Compensation: We are committed to providing very competitive compensation that reflects the value and expertise the EA/PA will bring to this role.
  •  

Requirements:

  • Proven experience as an executive assistant or personal assistant, preferably supporting C-level executives or founders.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills, both in Spanish and English.
  • Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
  • Discretion and professionalism in dealing with confidential information.
  • Strong problem-solving abilities and attention to detail.
  • Flexibility and adaptability to changing priorities and tasks.
  • A proactive and resourceful mindset.
  • Authorization to work in the United States.
  • Valid driver's license and access to a working, insured car.
  • Ability to lift 35 pounds.

 

Preferred Qualifications:

  • Bachelor's degree a plus but not required.
  • Experience working with Microsoft Office. Familiarity with Atlassian suite of products (e.g., Confluence and Jira) is a plus. Alternatively, a candidate may possess a demonstrated ability to learn how to effectively use productivity/organizational applications.

 

If you believe you meet the requirements of this role and are ready to take on a challenging and dynamic position as an Executive and Personal Assistant to our CEO, please apply with your resume.

  • Executive Assistant

    hace 3 semanas

    San Juan, Puerto Rico Agile Document Review A tiempo completo

    Job DetailsJob LocationCobian Plaza - San Juan, PR DescriptionExecutive assistant is handling office-management duties, making travel arrangements, handling calendar events, organizing reports and documents, answering phone calls, setting up meetings, screening visitors, and many more similar duties.Providing administrative assistance, such as writing and...

  • Full Time Traveling PA to UHNW Individual

    hace 3 días

    San Juan, Puerto Rico Rose's Agency A tiempo completo

    We are looking for a highly dependable, caring, and motivated personal assistant for an UHNW Professional who is looking for his right hand. Our client is based in Puerto Rico where he spends about three months of the year, he spends roughly an additional three months traveling in the US and the remaining six months traveling abroad. Our client runs his...

  • Business Developer Executive Puerto Rico.

    hace 1 día

    San Juan, Puerto Rico Edgewell Personal Care A tiempo completo

    ........ You’re ambitious, but you want a career with purpose—we love that.You’re up for a challenge and ready to write the next chapter of your career story with a great group of encouraging colleagues.You want to make your mark and let your personality shine.Well, if you’re interested in our Business Developer Executive role, this might be your...

  • Administrative Assistant

    hace 4 semanas

    San Juan, Puerto Rico Saint John's School A tiempo completo

    Position Summary:The Head of School Administrative Assistant plays a crucial role in supporting the Head of a School. This role involves a combination of administrative, organizational, and communication tasks to ensure the smooth operation of the school’s administrative office. This position is guided by the mission, core values and pedagogical guide of...

  • Area General Manager, The Ritz-Carlton, San Juan

    hace 1 día

    San Juan, Puerto Rico The Ritz-Carlton A tiempo completo

    JOB SUMMARY Functions as the primary strategic business leader of a full-service property and responsible for the leadership and management of properties within a designated region. As General Manager of the property, responsible for all aspects of the operation, including guest and associate satisfaction, human resources, financial performance, sales and...

  • Sales Administrative Assistant

    hace 4 semanas

    San Juan, Puerto Rico Firma de Reclutamiento en PR A tiempo completo

    We are seeking a highly organized and proactive Part Time Sales Administrative Assistant to support our sales Manager.  As a Sales Administrative Assistant, you will be the backbone of our sales department, providing administrative support to ensure efficient operation. Your role is critical in facilitating the team’s ability to successfully communicate...

  • Assistant Property Manager

    hace 3 semanas

    San Juan, Puerto Rico McCormack Baron Salazar A tiempo completo

    Assistant Property Manager Reports to the Property Manager Date Written or Revised: November 17, 2023 FLSA: Non-Exempt Position Overview The Assistant Property Manager is responsible for effectively computing, classifying and recording numerical data to keep financial records complete while assisting with the leasing, marketing and resident...

  • Assistant Manager

    hace 4 semanas

    San Juan, Puerto Rico HCOA Fitness A tiempo completo

    HCOA Fitness es el líder en la industria del acondicionamiento físico en Puerto Rico con 13 gimnasios alrededor de toda la Isla. Nos enfocamos en ofrecer a nuestros miembros las herramientas necesarias para el logro de sus metas y la obtención de resultados de por vida. RESUMEN DE LA POSICION DE ASISTENTE DE GERENTE El Assistant Manager...

  • Veterinary Assistant

    hace 1 día

    San Juan, Puerto Rico Banfield Pet Hospital A tiempo completo

    If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs. The Veterinary Assistant ("VA") is a key role in the hospital supporting the veterinarians and veterinary technicians in ensuring quality veterinary care for all pets. This role is an...

  • Athletics Assistant

    hace 3 semanas

    San Juan, Puerto Rico Saint John's School A tiempo completo

    Position Summary:Saint John’s School, a Toddler to 12-grade co-ed secular school is actively seeking a dynamic and seasoned individual to join our team. The role of Athletics Assistant, offered on a part-time basis, encompasses a diverse array of responsibilities within the athletics department. As a pivotal member of our team, the position will provide...

  • Assistant Fitness Director

    hace 4 semanas

    San Juan, Puerto Rico HCOA Fitness A tiempo completo

    HCOA Fitness es el líder en la industria del acondicionamiento físico en Puerto Rico con 14 gimnasios alrededor de toda la Isla. Nos enfocamos en ofrecer a nuestros miembros las herramientas necesarias para el logro de sus metas y la obtención de resultados de por vida. DESCRIPCION DE PUESTOLa posición de Assistant Fitness Director (AFD) es responsable...

  • Full Sales Account Executive

    hace 2 semanas

    San Juan, Puerto Rico NielsenIQ A tiempo completo

    Job Description About Job As an executive, you will collaborate in the development of clients' commercial activities, understanding their business to analyze it, identifying strategic areas of opportunity and insights to advise them according to their needs and objectives. Ensure client satisfaction with effective and quality responses based on...

  • Assistant Food

    hace 4 semanas

    San Juan, Puerto Rico FAIRMONT A tiempo completo

    Job DescriptionFairmont  El San Juan Hotel Assistant Food and Beverage Manager manages the food and beverage operations to maintain high standards of food and beverage quality, service; and marketing to maximize profits through outstanding customer services. This role coordinates/ manages various division projects/duties, software management, marketing,...

  • Face to Face Fundraising- Save the Children

    hace 4 semanas

    San Juan, Puerto Rico DialogueDirect A tiempo completo

    $85,000/year OTE (On Target Earning)Join Our Team as a Campaign Manager. Are you passionate about driving impactful change and empowering communities? We are seeking a skilled and dedicated Campaign Manager to lead our fundraising efforts and make a difference in the lives of those we serve.About Us:Dialogue Direct is a face-to-face fundraising leader and...

  • Civil Investigator supporting the US Attorney's Office

    hace 1 mes

    San Juan, Puerto Rico FSA Federal A tiempo completo

    Description: FSA Federal (FSA) is focused on delivering unsurpassed services in support of law enforcement and homeland security. We currently have a potential vacancy for a Civil Investigator. In this role, you will be supporting the overall mission of the Unit of the US Attorney's Office (USAO) including investigation and prosecution of health care...

  • LensCrafters - Assistant Manager

    hace 14 horas

    San Juan, Puerto Rico EssilorLuxottica A tiempo completo

    Requisition ID:  847204  Store # : 000474 LensCrafters  Position: Full-Time Total Rewards:  At LensCrafters, we're passionate about bringing people better sight. And it takes thousands of people from all backgrounds to do this. By joining our team, you'll learn about the optical industry while developing the customer service and sales...

  • Early Childhood Teacher Assistant

    hace 1 mes

    San Juan, Puerto Rico Saint John's School A tiempo completo

    Position Summary:Work collaborative with Lead Teacher to provide a safe, engaging, and developmentally appropriate learning environment for pre-school aged children. The assistant supports the implementation of curriculum, assists in the classroom management, and ensures the well-being of each student.Qualifications:Bachelor’s degree preferred in Education...

  • Territory Account Manager – Puerto Rico and Caribbean, SMB Sales Team

    hace 4 semanas

    San Juan, Puerto Rico Amazon Web Services Puerto Rico LLC A tiempo completo

    Would you like to be part of a team focused on increasing adoption of Amazon Web Services by developing accounts in the Caribbean? Do you have the business savvy, executive relationship and the technical background necessary to help establish Amazon as a key technology platform provider? As an Territory Account Manager you will have the exciting opportunity...

  • Executive Sous Chef

    hace 2 semanas

    San Juan, Puerto Rico Marriott Hotels Resorts A tiempo completo

    JOB SUMMARY Exhibits culinary talents by personally performing tasks while assisting in leading the staff and managing all food related functions. Works to continually improve guest and employee satisfaction while maximizing the financial performance in all areas of responsibility. Assists in supervising all kitchen areas to ensure a consistent, high quality...

  • Assistant General Manager

    hace 1 día

    San Juan, Puerto Rico ASM Global A tiempo completo

    ASM Global the leader in privately managed public assembly facilities, has an excellent opening for an Assistant General Manager for the Administration at Coliseo de Puerto Rico.SUMMARYThe Assistant General Manager is responsible for the day-to-day activities of the assigned operationally focused departments within the facility. The AGM is also responsible...