Administrative Assistant

hace 3 semanas

San Juan, Puerto Rico Saint John's School A tiempo completo


Position Summary:

The Head of School Administrative Assistant plays a crucial role in supporting the Head of a School. This role involves a combination of administrative, organizational, and communication tasks to ensure the smooth operation of the school’s administrative office. This position is guided by the mission, core values and pedagogical guide of the school and must consistently exercise discretion and good judgement in the performance of responsibilities.

Qualifications:Bachelor’s degree from accredited educational institution in school administration or an executive specialty.A minimum of two (2) years as an administrative assistant or in a similar role.Exemplary work ethic, a positive demeanor, adaptability, and a willingness to undertake assigned tasks.Proficient in Microsoft Office (especially Excel and Power Point) and other relevant software.Excellent written and oral skills in both English and Spanish a must.Knowledge, Skills, and Abilities:Ability to work independently and collaboratively within a team.Effective communication and interpersonal skills.Understand and exhibit high standards of professional conduct.Computer/technological skills.Effective ability to organize, prioritize and manage time adequately.Attention to detail and accuracy in work.Willingness to commit and become an active participant in school life.Tasks and Responsibilities:Oversee the reception area, greeting visitors and handling inquiries.Maintain and manage the Head of School’s calendar, scheduling appointments, meetings, and events.Coordinate and confirm appointments, ensuring the efficient use of the Head’s time.Arrange logistics for meetings, such as room setup and audiovisual equipment.Make travel arrangements for the Head of School, including booking flights, accommodations, and transportation.Assist in planning and organizing school events, conferences, and functions.Act as liaison between the Head of School and students, employees, parents, and external stakeholders.Handle incoming calls, emails, correspondence, and any other communications responding appropriately or directing them to the relevant parties.Prepare, distribute, and save any documents requested by the Head of School.Organize and maintain electronic and physical files for all confidential and sensitive documents.Maintain all Board of Trustees files, including minutes, presentations, and any other confidential documents.Assist the Head of School with the Parent Annual Report documentation and process.Assist the Head of School with the Middle States Accreditation documentation and process.Request and manage the required documentation for all teacher licenses provided by the Puerto Rico Department of Education.Handle sensitive information with discretion and maintain a high level of confidentiality.Participate in training sessions and workshops to enhance skills and knowledge.Details and Commitment of Position:Salary is commensurate with experience and credentials.12-month, non-exempt position40 hours weekAttendance at parent/school functions is expected including certain scheduled evening events.

  • Sales Administrative Assistant

    hace 3 semanas

    San Juan, Puerto Rico Firma de Reclutamiento en PR A tiempo completo

    We are seeking a highly organized and proactive Part Time Sales Administrative Assistant to support our sales Manager.  As a Sales Administrative Assistant, you will be the backbone of our sales department, providing administrative support to ensure efficient operation. Your role is critical in facilitating the team’s ability to successfully communicate...

  • Executive Assistant

    hace 2 semanas

    San Juan, Puerto Rico Agile Document Review A tiempo completo

    Job DetailsJob LocationCobian Plaza - San Juan, PR DescriptionExecutive assistant is handling office-management duties, making travel arrangements, handling calendar events, organizing reports and documents, answering phone calls, setting up meetings, screening visitors, and many more similar duties.Providing administrative assistance, such as writing and...

  • Assistant Property Manager

    hace 2 semanas

    San Juan, Puerto Rico McCormack Baron Salazar A tiempo completo

    Assistant Property Manager Reports to the Property Manager Date Written or Revised: November 17, 2023 FLSA: Non-Exempt Position Overview The Assistant Property Manager is responsible for effectively computing, classifying and recording numerical data to keep financial records complete while assisting with the leasing, marketing and resident...

  • Athletics Assistant

    hace 2 semanas

    San Juan, Puerto Rico Saint John's School A tiempo completo

    Position Summary:Saint John’s School, a Toddler to 12-grade co-ed secular school is actively seeking a dynamic and seasoned individual to join our team. The role of Athletics Assistant, offered on a part-time basis, encompasses a diverse array of responsibilities within the athletics department. As a pivotal member of our team, the position will provide...

  • Administrative Assistant

    hace 1 semana

    San Juan, Puerto Rico Firma de Reclutamiento en PR A tiempo completo

    ​Responsibilities: Provide office receptionist services, including answering all phone calls and managing internal and external customers in a timely and professional manner.Receive and greet all visitors in a professional and warm manner.All incoming mail and courier items should be collected and distributed.Develop and maintain a tracking system for the...

  • Administrative Assistant

    hace 4 semanas

    San Juan, Puerto Rico Firma de Reclutamiento en PR A tiempo completo

    Requirements: Associate's Degree or 2 years of college in Business Administration, Office Administration, Secretarial or related field.Minimum of 1 year of experience in a similar positionKnowledge and experience in Sales, Marketing and/or Business Development. Experience in administration. Bilingual (Spanish, English)Proficiency in the Microsoft Office...

  • Administrative Assistant

    hace 3 semanas

    San Juan, Puerto Rico NFP A tiempo completo

    RESPONSIBILITIES: Prepares basic information gathering as specifically directed. Assists management and staff in problem solving, project planning, and development and execution of stated goals and objectives. Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data. Composes, prepares, or...

  • Patient Care Specialist 2

    hace 2 semanas

    San Juan, Puerto Rico AIDS Healthcare Foundation A tiempo completo

    WHO WE ARE AMAZING INDIVIDUALS WORKING FOR POSITIVE PEOPLE at AIDS Healthcare Foundation! Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees? If so,...

  • Field Operations Support Assistant Cemetery

    hace 3 semanas

    San Juan, Puerto Rico SCI A tiempo completo

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner...

  • Front Office Concierge

    hace 3 días

    San Juan, Puerto Rico El Comeback A tiempo completo

    ***El Comeback is a non-profit program from ConPRmetidos that attracts and retains professional talent for Puerto Rico-based jobs. Register at elcomebackpr.org/registration-form to get matched with professional opportunities on the island. Candidates' searches for positions posted by El Comeback are done on behalf of companies that we support in their search...