Project Invoice Compliance Specialist I: Procurement Expert

hace 3 días

Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo
Job Description

We are seeking a highly skilled Project Invoice Compliance Specialist I to join our team at IEM, Inc.

This role is an exciting opportunity for a motivated individual to contribute to the success of our organization by ensuring compliance with contract administration processes and maintaining effective monitoring tools and processes.

About the Role:

The successful candidate will be responsible for creating and maintaining centralized procurement and contract administration compliance processes, ensuring accurate and timely invoicing, and communicating with assigned vendors to resolve contract or invoicing issues.

Key Responsibilities:

  • Create and maintain effective monitoring tools and processes to ensure compliance with contract administration processes.
  • Maintain updated excel tables, ensuring they contain the latest information until the Project Manager approves the invoice.
  • Maintain a SharePoint/channel updated with validated invoices and adequately document the invoice and validation procedure.
  • Create signature/approval packages using Adobe Pro and upload them to the respective software.
  • Communicate with the assigned vendors by email or phone for contract or invoicing resolutions.
  • Generate Contract Payment Authorizations and upload invoices to the respective Contract/P.O. numbers on Asset Suite.
  • Provide high-level technical/administrative guidance on work requirements and methods.
  • Make recommendations on policies and procedures as needed to ensure the success and compliance of all procurement related activities.
  • Validate invoices received via email in accordance with Standard Operating Procedures.
  • Generate Pivot Tables and VLOOKUP in Microsoft Excel for validation purposes.
  • Escalate invoices not meeting validation criteria to the Contract Administrator to inform the vendor and request a revision.
  • Conduct evaluations of contracts, purchase orders, invoices, and other documents per internal policy and external local, state, and federal regulations.
  • Periodically review documents relevant to procuring all supplies, equipment, and services to ensure compliance with the Procurement Manual and applicable local, federal, and state laws.
  • Assure invoices are audited for compliance with contract terms and supervise contract closeout.
  • Maintain a complete record of authority contracts for goods and services.
  • Provide status updates to superiors as needed.
  • Generate requested reports.
  • Demonstrate strong leadership and managerial competencies, including integrity, accountability, communication skills, and commitment to teamwork and excellence in responsibilities.
  • Assist the Contract Administrator in managing the assigned monthly reports of accruals and reversals.

Requirements:

  • Bachelor's degree from an accredited college or university in acquisitions, purchasing/supply management, accounting, finance, business, or public administration, legal, or closely related field.
  • A master's degree from an accredited institution in a qualifying field may substitute for two (2) years of the required experience.
  • Two (2) years of experience in related fields.
  • An equivalent combination of education, experience, and training that demonstrates the required knowledge, skills, and abilities necessary to perform the duties and functions of this position effectively may be considered.
  • Candidate must be bilingual in English and Spanish.
  • Available to start immediately.

Preferred Qualifications:

  • One (1) year of experience in grants management preferred.
  • Basic accounting principles.
  • Power BI and Power Query knowledge.
  • Familiarity with contract management and the entire process of proposal requests.
  • Experience in a public organization.
  • Experience working with Excel.

Benefits and Compensation:

IEM, Inc. offers a competitive salary of $65,000 - $75,000 per year, depending on experience, plus a range of benefits, including 10 paid holidays, vacation pay, sick pay, 401(k) plan with matching, company-paid STD and LTD, and more.

  • Project Compliance Specialist I

    hace 1 mes

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Job Summary:IEM, Inc. is seeking a Project Compliance Specialist I to develop and monitor centralized procurement and contract administration compliance processes. The ideal candidate will have a strong background in acquisitions, purchasing, and contract management.Key Responsibilities:Create and maintain effective monitoring tools and processes to ensure...

  • Project Compliance Specialist I

    hace 4 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    About the Role:IEM, Inc. is seeking a highly skilled Project Compliance Specialist I - Contract Administration to join our team.Job Summary:The Project Compliance Specialist I - Contract Administration will be responsible for developing and monitoring centralized procurement and contract administration compliance processes. The incumbent will also support...

  • Compliance Specialist I

    hace 4 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Job Summary:IEM, Inc. is seeking a highly skilled Compliance Specialist I to join our team. As a key member of our procurement team, you will be responsible for ensuring compliance with procurement and contract administration processes.About the Role:Provide technical expertise to analyze project specifications and review historical data.Collaborate with...

  • Compliance Specialist I

    hace 4 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Job Summary:IEM, Inc. is seeking a highly skilled Compliance Specialist I to join our team. As a key member of our procurement team, you will be responsible for ensuring compliance with procurement and contract administration processes.Key Responsibilities:Conduct reviews for all procurements prior to award of contracts for compliance requirements.Create...

  • Procurement Specialist I

    hace 4 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Job Summary:IEM, Inc. is seeking a highly skilled Procurement Specialist I to join our Disaster Recovery Team. The ideal candidate will possess strong leadership and managerial competencies, including integrity, accountability, and excellent communication skills.Key Responsibilities:Develop and implement effective monitoring tools to ensure compliance with...

  • Procurement Specialist

    hace 4 semanas

    Guaynabo, Guaynabo, Puerto Rico Dcmc Partners A tiempo completo

    Job Summary:The Procurement Specialist will facilitate procurement activities for projects funded by FEMA, CDBG-DR, CDBG-MIT, or other federal subvention programs. This role involves managing both formal and informal procurement processes, including Request for Proposals (RFPs), Request for Information (RFIs), and Micro and Small Purchase procedures.Key...

  • Compliance Expert

    hace 2 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    About IEMIEM, Inc. is a woman-owned company dedicated to providing exceptional services in Emergency Management. Our team thrives on teamwork, collaboration, and innovative solutions that drive results.Salary InformationWe offer an attractive salary package for our Compliance Specialist I role, estimated at $70,000 per year, commensurate with qualifications...

  • Procurement Specialist with Crisis Management Expertise

    hace 4 semanas

    Guaynabo, Guaynabo, Puerto Rico Dcmc Partners A tiempo completo

    JOB SUMMARYThe Planner Buyer (Procurement)/Procurement Technical Specialist will facilitate procurement activities for projects funded by FEMA, CDBG-DR, CDBG-MIT, or other federal subvention programs.KEY RESPONSIBILITIESProcurement Document Management: Prepare, review, and manage procurement documents, including Requests for Proposals (RFPs), Requests for...

  • Procurement Specialist

    hace 4 semanas

    Guaynabo, Guaynabo, Puerto Rico Busy Season Staffing Solutions A tiempo completo

    Job SummaryWe are seeking a highly skilled Procurement Specialist to join our team at Busy Season Staffing Solutions. The ideal candidate will have a strong background in procurement, with experience in sourcing and evaluating suppliers, negotiating contracts, and managing procurement budgets. The successful candidate will be responsible for ensuring smooth...

  • Procurement Specialist

    hace 2 semanas

    Guaynabo, Guaynabo, Puerto Rico Busy Season Staffing Solutions A tiempo completo

    Job OverviewWe are seeking an experienced Procurement Specialist to join our team at Busy Season Staffing Solutions. As a key member of our procurement team, you will be responsible for identifying procurement needs and specifications, developing and managing procurement budgets, and ensuring smooth logistics and timely delivery of...

  • Project Invoice Compliance Specialist

    hace 2 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    About IEM, Inc.IEM, Inc. is a leading provider of emergency management solutions, dedicated to creating a safe, secure, and resilient world. As a woman-owned company, we value teamwork, collaboration, flexible performance, actionable solutions, and integrity/ethics. Our work has a direct impact on people's lives, and we strive to produce results that matter.

  • Vascular Quality Assurance Specialist

    hace 2 semanas

    Guaynabo, Guaynabo, Puerto Rico LifeLink A tiempo completo

    Job OverviewWe are seeking a highly skilled Vascular Quality Assurance Specialist to join our team at LifeLink. This is an exciting opportunity for a motivated individual to play a crucial role in ensuring the quality of our organ donation process.Key ResponsibilitiesConduct thorough reviews of organ donor charts to ensure accuracy, completeness, and...

  • Grant Management Specialist I

    hace 4 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Job Summary:IEM, Inc. is seeking a highly skilled Grant Management Specialist I to join our team. As a key member of our State and Local Disaster Response and Recovery Team, you will play a critical role in supporting our FEMA disaster recovery efforts.Key Responsibilities:Assist applicants with implementing and managing their Federal grants (FEMA or other...

  • Senior Environmental Compliance Specialist

    hace 7 días

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Job OverviewIEM, Inc. is a leading provider of emergency management services. We are currently seeking an experienced Senior Environmental Compliance Specialist to join our team.The successful candidate will be responsible for ensuring compliance with environmental regulations and standards. This includes working closely with stakeholders to develop and...

  • Full-Time Accounts Payable Specialist

    hace 4 semanas

    Guaynabo, Guaynabo, Puerto Rico Eminent Llc A tiempo completo

    About the RoleWe are seeking an experienced Accounts Payable Specialist to join our team at Eminent LLC. The ideal candidate will possess a strong background in accounting, finance, and bilingual skills to excel in this fast-paced environment.Responsibilities- Post business transactions, process invoices, and verify financial data for maintaining accounts...

  • Environmental Planning Specialist with Regulatory Compliance Expertise

    hace 2 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Job Summary:IEM, Inc. seeks a skilled Environmental Planning & Historic Preservation Compliance Specialist to join our team in Puerto Rico. As a key member of the PRCI Energy, Environmental Planning, and Historic Preservation team, you will contribute significantly to our mission of providing outstanding expertise in environmental regulatory compliance,...

  • Quality Assurance Specialist

    hace 6 días

    Guaynabo, Guaynabo, Puerto Rico Validation & Engineering Group, Inc A tiempo completo

    Job OverviewA highly skilled Quality Assurance Specialist is sought after by Validation & Engineering Group, Inc. to lead the validation and quality assurance process for various products.Job SummaryThis position requires a dedicated professional with strong organizational skills, ability to follow assignments through to completion, and initiate and lead...

  • Project Manager

    hace 2 semanas

    Guaynabo, Guaynabo, Puerto Rico Validation & Engineering Group, Inc A tiempo completo

    About UsValidation & Engineering Group, Inc. is a leading services supplier providing solutions for various industries including Pharmaceutical, Biotechnology, Chemical, Food, and Medical Devices.Job DescriptionWe are seeking a talented individual to work as a Project Scheduler - Project Management Specialist in our manufacturing and plant...

  • Vascular Quality Assurance Specialist

    hace 1 mes

    Guaynabo, Guaynabo, Puerto Rico LifeLink A tiempo completo

    Job SummaryThe Vascular Quality Assurance Specialist will be responsible for ensuring the accuracy and completeness of organ donor charts, as well as providing quality assurance training to staff. This role requires strong knowledge of medical terminology and quality assessment processes.Key ResponsibilitiesReview and quality assess organ donor charts for...

  • Project Coordinator

    hace 4 semanas

    Guaynabo, Guaynabo, Puerto Rico Validation & Engineering Group, Inc A tiempo completo

    Job Summary:We are seeking a highly skilled Scheduling Specialist to join our team at Validation & Engineering Group, Inc. The ideal candidate will have a strong background in project scheduling, excellent analytical skills, and the ability to work effectively in a fast-paced environment.Key Responsibilities:Develop and maintain project schedules using...