Administrative Assistant

hace 2 semanas


San Juan, San Juan, Puerto Rico Integrated Power Services A tiempo completo

About the Role

We are seeking a highly skilled and organized Administrative Assistant to provide administrative support to our Management, HR, and Customer Service teams.

Responsibilities:

  • Provide administrative support in a fast-paced environment, with excellent organizational and multitasking skills.
  • Process billing and deliver invoices for all repair and field service projects.
  • Open customer accounts and process credit applications.
  • Schedule and coordinate all third-party training and meetings.
  • Process and track all PTO records.
  • Deposit checks per Accounts Payable procedures.
  • Assist the sales team with Accounts Receivable collections.
  • Maintain local HR files.
  • On-board new employees.
  • Scan and file all repair and field service paperwork per record retention procedures.
  • Adhere to all company policies.
  • Observe all safety procedures and policies, and use proper protective equipment.
  • Keep work area clean and organized.
  • Report all injuries, near hits, and accidents immediately to a supervisor.

Requirements:

  • Associate's degree (A.A.) or equivalent from a two-year college or technical school.
  • Minimum of three to five years of administrative experience and Human Resources or equivalent combination of education and experience.
  • Intermediate to advanced skills working in Microsoft Office products.
  • Ability to work independently with multitasking and fast-paced environment skills.
  • Bilingual in Spanish a plus.

About Integrated Power Services:

IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status. Any offer of employment is contingent upon the successful completion of a background investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully.


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