Remote Operations Specialist for Business Deliverables Firm

hace 2 días


San Juan, San Juan, Puerto Rico Kavana Business Presentations A tiempo completo

**Job Overview**

Kavana Business Presentations is a trusted partner to founders, investors, and businesses. We specialize in creating business plans, pitch decks, financial projections, and valuations to help businesses secure funding, partnerships, and growth opportunities.

We are seeking an experienced Virtual Assistant based in South America who can work on East Coast U.S. hours. This role is essential to our operations, ensuring workflows are efficient, organized, and aligned with our mission.

Key Responsibilities:

  • Manage QuickBooks entries and financial documentation.
  • Coordinate schedules and organize team calendars.
  • Use Asana to track and manage tasks effectively.
  • Familiarity with email platforms is preferred Experience with CRM's, such as HubSpot or PipeDrive.
  • Oversee file organization across cloud storage systems.
  • Update and maintain project outlines and client deliverables.
  • Professionally manage emails and draft polished correspondence.
  • Create and format professional documents, such as one-page business letters, summaries, and reports.
  • Collaborate with team members via email and project management tools to ensure deadlines are met.

Requirements:

  • Proven experience as a Virtual Assistant or in a similar role, preferably with a business services or professional firm.
  • Exceptional written communication skills, with the ability to draft polished and professional documents.
  • Proficient in tools like QuickBooks, Asana, and Google Workspace.
  • Strong organizational and multitasking skills, with attention to detail.
  • Comfortable with technology, including remote desktop tools and automation platforms (familiarity with Zapier is a plus).
  • Must be based in South America and available during East Coast U.S. business hours.
  • Reliable, high-speed internet connection required to ensure seamless communication and performance.
  • Quiet, professional workspace suitable for focused remote work.

Benefits of Working with Us:

  • Fully remote position with flexible hours, within East Coast U.S. time zones.
  • Minimal phone or video calls; primary communication will be via email and task management platforms.
  • Opportunity to work with a professional, mission-driven team supporting businesses across various industries.


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