Administrative Support Specialist for the President

hace 2 semanas


San Juan, San Juan, Puerto Rico Benitez Insurance A tiempo completo
Job Description:

The President's Administrative Assistant provides high-level support to the President of Benitez Insurance by handling administrative, operational, and strategic tasks.

Responsibilities:
  • Schedule Management: Organize appointments, meetings, conferences, and business trips for the President.
  • Report and Presentation Preparation: Assist in the preparation of executive reports, business proposals, and high-level presentations.
  • Correspondence Handling: Screen emails, phone calls, and relevant correspondence, responding or redirecting as needed.
  • Project Coordination: Monitor strategic initiatives, ensuring deadlines and objectives are met.
  • Support for Key Decisions: Conduct preliminary research and analysis to assist the President in decision-making.
  • Administrative Oversight: Coordinate with other departments to ensure smooth office operations and compliance with internal procedures.
  • Client and Partner Interaction: Assist in communication with key clients and strategic partners, ensuring professional and efficient service.
  • Accounting and Financial Management: Support the review of financial reports, budget analysis, expense control, and invoice tracking.
Requirements:
  • Education: Bachelor's degree in Business Administration, Finance, Accounting, Insurance, or related fields.
  • Experience: Minimum of 3-5 years of experience in administrative or executive support roles, ideally in an insurance agency or financial sector.
  • Technical Skills: Proficiency in productivity tools (MS Office, CRM, insurance and accounting management software).
  • Soft Skills: Excellent organizational and communication skills, with the ability to work under pressure.
  • Languages: Advanced proficiency in both English and Spanish, written and spoken.


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