Administrative Support Specialist for US Based Sales Team

hace 3 semanas


Guaynabo, Guaynabo, Puerto Rico Plaza Outsource Solutions A tiempo completo

Job Summary
Provide remote support for a United States based selling team of a Fortune 100 company that conducts its business in English.

Main Responsibilities
• Proactively manage calendar: managing conflicts, prioritization, etc.
• Lead coordination of meetings
• Weekly review of their agenda
• On Time & 100% Accurate completion of Expense reports and travel

Support for Overall Selling Team
• Develop and own master calendar of all team meetings, trainings, etc.
• Own trainings: Set-up, Surveys and Capturing of results
• Set-up and own total Sales Team videoconference calls (done via Webex)
• Assist in leading organizational events (e.g. holiday party)
• Own Sales Team communications Newsletters (containing all category announcements and meetings, anniversaries etc.)
• Own and maintain updated team roster and organization charts

Required Skills and Experience
• MS Excel Intermediate skills, with proficiency in V Lookup and Pivot Tables
• MS Office Proficiency (Word/PowerPoint)
• Experience using collaboration tools (WebEx, SharePoint)
• Fully Bilingual English/Spanish Communication skills (Both written/verbal)
• Ability to work with virtual organizations, functions and cultures (Costa Rica/United States)
• Accountability: On Time, Error Free Results, with Attention To Detail
• Proactivity communicating Project status, issues and/or help needed.
• BA in Business Related Field
• 2+ Years Work Experience in Administrative Related Role, Strong Preference given to candidates with experience working with Multinational firms

Job Types: Full-time, Contract
Pay: $30,000.00 per year
Benefits: 401(k), 401(k) matching, Health insurance, Schedule: 8 hour shift, Monday to Friday, Education: Bachelor's (Preferred), Experience: Administrative Assistant: 2 years (Preferred), Language: English FULLY Fluent Written and Spoken (Required)



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