Project Invoice Compliance Specialist I

hace 6 meses

Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

Position Summary:

IEM is looking for a Full Time- Project Invoice Compliance Specialist I under general supervision from the Deputy Project Manager, to develop and monitor centralized procurement and contract administration compliance processes; and small business participation in the procurement/solicitation process. The incumbent may be called upon to provide support and assistance to address issues and concerns outside areas of assignment.

The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class.

Primary Location:

Candidate must live a commutable distance to Guaynabo, PR & Santurce, PR.Position will be a fully in office role, cannot accommodate working from home.

Travel Requirements:

Currently None

Essential Functions:

Create and maintain effective monitoring tools and processes to ensure compliance with contract administration processes.Maintain updated excel tables, ensuring they contain the latest information until the Project Manager approves the invoice.Maintain a SharePoint/channel updated with validated invoices and adequately document the invoice and validation procedure.Create signature/approval packages using Adobe Pro and upload them to the respective software.Communicate with the assigned vendors by email or phone for contract or invoicing resolutions. Generate Contract Payment Authorizations and upload invoices to the respective Contract/P.O. numbers on Asset Suite.Provide high-level technical/administrative guidance on work requirements and methods.Make recommendations on policies and procedures as needed to ensure the success and compliance of all procurement related activities.Validate invoices received via email in accordance with Standard Operating Procedures.Generate Pivot Tables and VLOOKUP in Microsoft Excel for validation purposes. Escalate invoices not meeting validation criteria to the Contract Administrator to inform the vendor and request a revision.Conduct evaluations of contracts, purchase orders, invoices, and other documents per internal policy and external local, state, and federal regulations.Periodically review documents relevant to procuring all supplies, equipment, and services to ensure compliance with the Procurement Manual and applicable local, federal, and state laws.Assure invoices are audited for compliance with contract terms and supervise contract closeout.Maintain a complete record of authority contracts for goods and services.Provide status updates to superiors as needed.Generate requested reports.Demonstrate strong leadership and managerial competencies, including integrity, accountability, communication skills, and commitment to teamwork and excellence in responsibilities.Assist the Contract Administrator in managing the assigned monthly reports of accruals and reversals.

Minimum Qualifications:

Bachelor's degree from an accredited college or university in acquisitions, purchasing/supply management, accounting, finance, business, or public administration, legal, or closely related field. A master's degree from an accredited institution in a qualifying field may substitute for two (2) years of the required experience.Two (2) years of experience in related fields.An equivalent combination of education, experience, and training that demonstrates the required knowledge, skills, and abilities necessary to perform the duties and functions of this position effectively may be considered. Candidate must be bilingual in English and Spanish. Available to start immediately. 

Preferred Qualifications:

One (1) year of experience in grants management preferred. Basic accounting principles.Power BI and Power Query knowledge.Familiarity with contract management and the entire process of proposal requests.Experience in a public organization. Experience working with Excel. 

Benefits and more:

10 paid HolidaysVacation PaySick Pay401 (K) plan with matchingCompany paid STD and LTD

Why join IEM:

We are a woman owned company in Emergency Management that embraces teamwork, collaboration, flexible performance, actionable solutions and integrity/ethics. Our work touches everyone. We produce results that matter. Results that save lives – join us while we build a safe, secure and resilient world.

Our culture:

IEM believes in the greater good and it is our commitment to attract those who have excellent technical skills, creative minds and innovative ideas to keep propelling us forward.

IEM is an Equal Opportunity Employer including Vets and Disabled:

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need reasonable accommodation for any part of the employment process, please contact Human Resources and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from Human Resources.

  • Project Compliance Specialist I

    hace 4 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Job Summary:IEM, Inc. is seeking a Project Compliance Specialist I to develop and monitor centralized procurement and contract administration compliance processes. The ideal candidate will have a strong background in acquisitions, purchasing, and contract management.Key Responsibilities:Create and maintain effective monitoring tools and processes to ensure...

  • Project Compliance Specialist I

    hace 2 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    About the Role:IEM, Inc. is seeking a highly skilled Project Compliance Specialist I - Contract Administration to join our team.Job Summary:The Project Compliance Specialist I - Contract Administration will be responsible for developing and monitoring centralized procurement and contract administration compliance processes. The incumbent will also support...

  • Compliance Specialist I

    hace 2 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Job Summary:IEM, Inc. is seeking a highly skilled Compliance Specialist I to join our team. As a key member of our procurement team, you will be responsible for ensuring compliance with procurement and contract administration processes.About the Role:Provide technical expertise to analyze project specifications and review historical data.Collaborate with...

  • Compliance Specialist I

    hace 3 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Job Summary:IEM, Inc. is seeking a highly skilled Compliance Specialist I to join our team. As a key member of our procurement team, you will be responsible for ensuring compliance with procurement and contract administration processes.Key Responsibilities:Conduct reviews for all procurements prior to award of contracts for compliance requirements.Create...

  • Compliance Expert

    hace 2 días

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    About IEMIEM, Inc. is a woman-owned company dedicated to providing exceptional services in Emergency Management. Our team thrives on teamwork, collaboration, and innovative solutions that drive results.Salary InformationWe offer an attractive salary package for our Compliance Specialist I role, estimated at $70,000 per year, commensurate with qualifications...

  • Project Invoice Compliance Specialist

    hace 2 días

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    About IEM, Inc.IEM, Inc. is a leading provider of emergency management solutions, dedicated to creating a safe, secure, and resilient world. As a woman-owned company, we value teamwork, collaboration, flexible performance, actionable solutions, and integrity/ethics. Our work has a direct impact on people's lives, and we strive to produce results that matter.

  • Compliance Spec I

    hace 5 meses

    Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Position Summary:IEM is looking for a Full Time- Compliance Specialist I who would be under general supervision from the Program Manager, to provide technical expertise to analyze project specifications, review historical data, and collaborate with various teams to prepare comprehensive cost estimates. The incumbent may be called upon to provide support...

  • Grants Management Specialist I

    hace 3 meses

    Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Position Summary:IEM is looking to bring on a Full Time-Grant Management Specialist I (GMS I). This role will support IEM’s State and Local Disaster Response and Recovery Team with its FEMA disaster recovery efforts, working hand-in-hand with the state /local government and private non-profit representatives to guide them through the FEMA Public...

  • Procurement Specialist I

    hace 3 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Job Summary:IEM, Inc. is seeking a highly skilled Procurement Specialist I to join our Disaster Recovery Team. The ideal candidate will possess strong leadership and managerial competencies, including integrity, accountability, and excellent communication skills.Key Responsibilities:Develop and implement effective monitoring tools to ensure compliance with...

  • Grant Management Specialist I

    hace 3 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Job Summary:IEM, Inc. is seeking a highly skilled Grant Management Specialist I to join our team. As a key member of our State and Local Disaster Response and Recovery Team, you will play a critical role in supporting our FEMA disaster recovery efforts.Key Responsibilities:Assist applicants with implementing and managing their Federal grants (FEMA or other...

  • Procurement Specialist I

    hace 5 meses

    Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Position Summary:IEM is looking for a Full Time Procurement Compliance Specialist I to join our Disaster Recovery Team. Primary Location: Candidates can originate from anywhere in Guaynabo and Santurce, Puerto Rico must be willing to commute daily to the office. This is a fully in office role, we cannot accommodate working from home.Travel...

  • Environmental Planning Specialist with Regulatory Compliance Expertise

    hace 2 días

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Job Summary:IEM, Inc. seeks a skilled Environmental Planning & Historic Preservation Compliance Specialist to join our team in Puerto Rico. As a key member of the PRCI Energy, Environmental Planning, and Historic Preservation team, you will contribute significantly to our mission of providing outstanding expertise in environmental regulatory compliance,...

  • Full-Time Accounts Payable Specialist

    hace 2 semanas

    Guaynabo, Guaynabo, Puerto Rico Eminent Llc A tiempo completo

    About the RoleWe are seeking an experienced Accounts Payable Specialist to join our team at Eminent LLC. The ideal candidate will possess a strong background in accounting, finance, and bilingual skills to excel in this fast-paced environment.Responsibilities- Post business transactions, process invoices, and verify financial data for maintaining accounts...

  • Project Manager

    hace 2 días

    Guaynabo, Guaynabo, Puerto Rico Validation & Engineering Group, Inc A tiempo completo

    About UsValidation & Engineering Group, Inc. is a leading services supplier providing solutions for various industries including Pharmaceutical, Biotechnology, Chemical, Food, and Medical Devices.Job DescriptionWe are seeking a talented individual to work as a Project Scheduler - Project Management Specialist in our manufacturing and plant...

  • Project Coordinator

    hace 2 semanas

    Guaynabo, Guaynabo, Puerto Rico Validation & Engineering Group, Inc A tiempo completo

    Job Summary:We are seeking a highly skilled Scheduling Specialist to join our team at Validation & Engineering Group, Inc. The ideal candidate will have a strong background in project scheduling, excellent analytical skills, and the ability to work effectively in a fast-paced environment.Key Responsibilities:Develop and maintain project schedules using...

  • Construction Project Costing Specialist

    hace 1 semana

    Guaynabo, Guaynabo, Puerto Rico CPM A tiempo completo

    Job OverviewCPM is seeking a skilled Construction Project Costing Specialist to join our team. As a key member of our construction division, you will play a critical role in accurately estimating the costs of construction projects, ensuring their financial viability and adherence to client requirements.Key ResponsibilitiesCost Estimation and Budgeting:...

  • Procurement Specialist

    hace 3 semanas

    Guaynabo, Guaynabo, Puerto Rico Dcmc Partners A tiempo completo

    Job Summary:The Procurement Specialist will facilitate procurement activities for projects funded by FEMA, CDBG-DR, CDBG-MIT, or other federal subvention programs. This role involves managing both formal and informal procurement processes, including Request for Proposals (RFPs), Request for Information (RFIs), and Micro and Small Purchase procedures.Key...

  • Project Scheduler Specialist

    hace 2 días

    Guaynabo, Guaynabo, Puerto Rico CPM A tiempo completo

    At CPM, a leading Project Management and Technical Consulting company, we are committed to delivering high-quality projects and services to our clients. Our team consists of talented professionals dedicated to excellence and innovation.We are seeking an experienced Project Scheduler with a strong background in project scheduling within the engineering field,...

  • Environmental Specialist

    hace 3 semanas

    Guaynabo, Guaynabo, Puerto Rico Black & Veatch A tiempo completo

    Job SummaryAs a Permits & Environmental Construction Specialist at Black & Veatch, you will provide critical environmental support to our projects through the development and implementation of field studies, environmental assessments, and permit/license applications. Your expertise will ensure compliance with domestic and international regulations, while...

  • Environmental Planning Specialist

    hace 2 semanas

    Guaynabo, Guaynabo, Puerto Rico IEM, Inc. A tiempo completo

    Job Summary:IEM, Inc. is seeking a skilled Environmental Planning Specialist to join our team. The ideal candidate will have comprehensive knowledge of environmental regulatory compliance, focusing on EPA standards, quality assurance management, and data integrity.Key Responsibilities:Exhibit in-depth understanding and expertise in environmental regulatory...