Operations Coordinator

We are Hiring Operations Coordinator

Location:
San Juan, Puerto Rico (Hybrid – Headquarters based in San Juan with flexibility for remote work and occasional travel) Position Type: Full-Time, Non-Exempt

About the Role
Are you an organized, detail-oriented professional who enjoys keeping things running smoothly? We’re seeking an Operations Coordinator to support the day-to-day administrative and operational functions of our organization and help ensure efficiency, compliance, and alignment with our organizational goals. This role is essential to building the operational foundation that allows us to serve more families through safe, affordable housing. You will work closely with our Operations Officer and Director of Finance & Operations within the Finance and Operations Department, coordinating office logistics, vendor and contractor activities, procurement processes, and cross-departmental workflows as part of a mission-driven team.

Key Responsibilities
• Assist in the implementation and communication of operational plans, policies, and procedures that support organizational goals
• Coordinate daily administrative and operational functions, including office logistics and support services
• Coordinate contractor activities to ensure effective maintenance of office spaces, equipment, and safety protocols
• Assist with vendor contracts, procurement processes (requisitions, quotes, and purchase orders), and service agreement records
• Coordinate facility needs, equipment requests, and IT support with external providers
• Maintain inventories of office supplies, equipment, and organizational assets
• Help monitor compliance with internal policies and external regulations related to operations, and maintain supporting documentation
• Provide administrative support in budget tracking, cost control, and expense documentation
• Maintain internal systems for workflow, documentation, filing, and communication, and recommend improvements
• Participate in process improvement initiatives and collaborate with program and development teams to ensure operational support for program delivery
• Collect, track, and prepare reports on operational metrics and performance indicators
• Assist with the onboarding of new staff in operational systems, procedures, and compliance standards
• Coordinate logistics for meetings, events, and travel arrangements Qualifications
• Associate’s or Bachelor’s degree in Business Administration, Office Administration, or related field
• 1 to 2 years of experience in operations, administration, or office coordination; nonprofit or mission-driven experience is a plus
• Basic knowledge of procurement, vendor administration, and compliance processes
• Proficiency in Microsoft Office Suite and operational software systems
• Bilingual (English/Spanish) – intermediate or advanced level
• Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively across departments
• Availability for occasional evening and weekend meetings, events, and travel
• Ability to lift and transport materials up to 25 lbs. as needed
• Reliable internet access for hybrid work
• Commitment to the mission and values of the organization Compensation and Benefits
• Annual

Salary:
$37,000
• Medical Insurance Plan
• 401(k) Retirement Plan
• Hybrid Work Model: Flexibility to work remotely with in – office
• Starting with 15 days of vacation at the beginning
• Among other benefits Ready to put your organizational skills to work for families in Puerto Rico? Apply now and help us create safe homes and stronger communities. To apply: Please send your resume and cover letter to ibmelendez@hrfsb.com or hr@habitarpr.org with the subject line “Operations Coordinator Application.” Learn more about our mission at www.habitatpr.org