Nonprofit Administrative Coordinator

*Overview*

Join our dynamic nonprofit organization as a Bilingual Administrative Coordinator, where your energy and organizational skills will drive our mission forward This vital role offers an exciting opportunity to support daily office operations, enhance client and community engagement, and ensure smooth administrative workflows. Your bilingual abilities will be essential in fostering inclusive communication and serving diverse populations. We are committed to creating a positive, collaborative environment that values your contributions and encourages professional growth.

*Responsibilities*

* *Job Description:*

The *Nonprofit Administrative Representative* provides administrative and operational support to the organization, helping ensure that daily activities, records, communications, and program-related responsibilities are organized and carried out efficiently.

*Key Responsibilities:*

* Provide general administrative support to the nonprofit organization.
* Maintain and organize organizational records, documents, and files.
* Assist with scheduling, correspondence, and communication with families, providers, partners, and community organizations.
* Support program operations and administrative processes.
* Assist with invoices, receipts, reports, and other financial documentation as assigned.
* Coordinate information between staff, contractors, families, and external partners.
* Help prepare forms, letters, reports, and other organizational documents.
* Support compliance with organizational policies and applicable nonprofit requirements.
* Assist with special projects, community outreach, and organizational events.
* Maintain confidentiality of organizational and participant information.
* Assist with calendar management and scheduling appointments for staff and clients
* Provide exceptional customer service by addressing inquiries, supporting client communication, and facilitating program needs
* Perform clerical duties such as copying, scanning, mailing, and preparing documents for meetings or events
* Perform other administrative duties as needed to support the mission of the organization.

*Qualifications*

* Proven experience in administrative support within a nonprofit or similar setting
* Strong bilingual proficiency in [English/Spanish], with excellent verbal and written communication skills in both languages
* Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and computer literacy skills
* Experience with QuickBooks or similar bookkeeping software is highly desirable
* Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
* Excellent phone etiquette and customer service skills to support client interactions via phone or in person
* Ability to handle confidential information discreetly and responsibly
* Familiarity with data entry, filing systems, clerical procedures, and general office procedures
* Strong time management skills with the ability to multitask efficiently while maintaining attention to detail
* Personal assistant or calendar management experience is a plus

This paid position offers an engaging environment where your administrative expertise will make a meaningful impact. If you thrive in organized settings, enjoy supporting community initiatives, and are passionate about bilingual communication—this role is perfect for you

Pay: $* - $* per hour

Expected hours: 15.0 per week

Benefits:
* Flexible schedule

Work Location: In person