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Operations Coordinator

hace 1 mes

Caimito Barrio, Puerto Rico Ko Business Solutions Llc A tiempo completo
Operations Coordinator Job Description

Ko Business Solutions LLC is seeking a highly organized and detail-oriented Operations Coordinator to join our team. As an Operations Coordinator, you will play a critical role in supporting the day-to-day operations of our business, ensuring seamless execution of client projects and maintaining strong relationships with clients and laborers.

Key Responsibilities:
  • Work closely with the Account Manager to fulfill client requests, including scheduling labor, booking travel, equipment, and supplies.
  • Contact laborers on scheduling for each type of labor request, with attention to detail as to what type of work is requested and workforce availability.
  • Maintain client relationships by filling labor requests and responding promptly.
  • Manage insurance certificate requests from clients, submitting to brokers and ensuring that requested inclusions are met for forms and endorsements.
  • Book travel for laborers as required for client projects, including hotel, flight, and car rental reservations.
  • Distribute reservation information to laborers as required, and track and report costs to the back office team for billing.
  • Work with our vendors and suppliers as needed to make reservations and/or purchases to fulfill client orders.
  • Track receipts, invoices, and costs incurred for job costing purposes.
  • Distribute invoices to Billing and AP accordingly.
  • Perform other duties as needed and assigned.
Requirements:
  • Bi-lingual in English and Spanish preferred.
  • Construction industry knowledge or staffing experience is a plus.
  • Ability to be flexible and function well in a fast-paced environment with a sense of urgency.
  • Strong interpersonal and customer service skills.
  • Communicate clearly and professionally both verbally and in writing.
  • Outstanding organizational skills and strong attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.
  • High School Diploma or GED, required.
Benefits:
  • Competitive Salary with Weekly Pay.
  • Cell Phone Allowance.
  • Mileage Reimbursement.
  • Medical, Dental, and Vision Insurance.
  • 401k with Employer Match.
  • Paid Time Off Benefits including Holiday Pay and Parental Leave.

Ko Business Solutions LLC is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.