Executive Support Specialist

hace 2 días


San Juan, San Juan, Puerto Rico Quality Consulting Group A tiempo completo

Company Overview: QUALITY CONSULTING GROUP is a leader in the pharmaceutical, biotech, medical devices, and manufacturing industry.

Job Description:

  • Answer, screen, and direct phone calls; take messages as needed.
  • Manage and organize office supplies and ensure adequate stock levels.
  • Maintain office filing system and digital databases, ensuring accuracy and confidentiality of files.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Schedule meetings, appointments, and travel arrangements for executives or team members.
  • Coordinate conference room reservations and prepare materials for meetings.
  • Prepare and send professional emails and other forms of communication.
  • Assist in drafting and proofreading reports, presentations, and documents as needed.
  • Update and maintain databases, spreadsheets, and other office management tools.
  • Prepare reports and assist with the preparation of presentations for meetings or proposals.
  • Assist with organizing company events, conferences, and workshops, including logistics, catering, and materials.
  • Handle ad-hoc administrative tasks, such as photocopying, scanning, and filing.
  • Maintain an organized and tidy office environment.

Required Skills and Qualifications:

  • Associate degree in a related area
  • 2+ years of experience as an administrative assistant or in a similar role
  • Experience in managing office systems, scheduling software, and databases
  • Excellent written and verbal communication skills in English and Spanish
  • Expert in Excel
  • Experience with AI (Chat GPT and Grammarly)
  • Proficient in Microsoft Office Suite
  • Familiarity with office equipment (printers, scanners, fax machines)
  • Customer service-oriented and able to work well in a team environment

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