Office Manager

hace 4 semanas


Carolina, Carolina, Puerto Rico Simon Property Group A tiempo completo

Job Summary:

The Office Administrator will provide administrative support to the center management staff, ensuring efficient and effective operations. This role requires strong organizational and interpersonal skills, with the ability to prioritize, coordinate, and multi-task.

Key Responsibilities:

  • Provide administrative support to center management staff, including tasks such as accounts payable, accounts receivable, and procurement card management.
  • Coordinate and support the short-term leasing program, including lease agreement administration and rent collection.
  • Administer the Fleet Management program, including PIN maintenance, receipt reconciliations, and vehicle maintenance.
  • Manage documents for capital and operational service agreements, track and maintain DocuSign agreements, and insurance documents.
  • Perform general office administrative tasks, such as ordering and maintaining inventory of office supplies and equipment, drafting documents, and reports for management.
  • Support marketing events, promotions, sponsorships, collateral management, proof of performance, and gift card sales as needed.
  • Assist with hiring and training of administrative assistants and/or receptionists, and contribute to their performance evaluation as needed.
  • Process weekly payroll for in-house hourly employees, required documents for new hires, and submit for approval in Workday as needed.

Requirements:

  • High school diploma or equivalent, with some college or professional school preferred.
  • 3-5 years of administrative office experience, with office management preferred, in a fast-paced environment.
  • Supervisory and coaching skills, with the ability to delegate tasks.
  • Knowledge of administrative procedures, customer service principles, and practices.
  • Aptitude for understanding financial reports and extracting information.
  • Accounts payable and receivable background using systems such as Yardi.
  • Strong working knowledge of various computer software, including Microsoft Office, Salesforce, and web-based input software.
  • Effective conflict resolution and customer service skills for interaction with customers, tenants, and coworkers.
  • Effective verbal and written communication.
  • Strong organizational and interpersonal skills, with attention to detail.
  • Ability to prioritize, coordinate, multi-task, and demonstrate initiative.

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