Administrative Director, Office Management

hace 2 semanas


Carolina, Carolina, Puerto Rico Simon Property Group A tiempo completo

Key Responsibilities:

The successful candidate will provide ongoing support to the center management staff, ensuring administrative tasks are completed efficiently and effectively. Additional responsibilities include:

  • Providing administrative support to all departments and ensuring administrative projects are completed correctly and in a timely manner
  • Coordinating and supporting the short-term leasing program, including lease agreement administration, obtaining and processing monthly rent, and managing certificates of insurance
  • Administering the Fleet Management program, including PIN maintenance, receipt reconciliations, and vehicle maintenance process
  • Creating and maintaining documents for Capital and Operational service agreements, as well as tracking and maintaining DocuSign agreements and insurance documents
  • Performing general office administrative tasks, such as ordering and maintaining inventory of office supplies and equipment, drafting documents and reports, and providing updates on Company Policies and Procedures

Requirements:

The ideal candidate will possess:

  • A high school diploma or equivalent, with some college or professional school preferred
  • 3-5 years of administrative office experience, preferably in a fast-paced environment, with a background in office management
  • Supervisory and coaching skills, with the ability to delegate tasks
  • Knowledge of administrative procedures, customer service principles, and practices
  • Aptitude for understanding financial reports and extracting information
  • Accounts Payable and Receivable experience using systems such as Yardi
  • Strong working knowledge of various computer software, including Microsoft Office, Salesforce, and web-based input software

Language: English


  • Office Manager

    hace 4 semanas


    Carolina, Carolina, Puerto Rico Simon Property Group A tiempo completo

    Job Summary:The Office Administrator will provide administrative support to the center management staff, ensuring efficient and effective operations. This role requires strong organizational and interpersonal skills, with the ability to prioritize, coordinate, and multi-task.Key Responsibilities:Provide administrative support to center management staff,...

  • Office Manager

    hace 2 semanas


    Carolina, Carolina, Puerto Rico Simon Property Group A tiempo completo

    Job Summary:We are seeking a highly skilled and experienced Office Manager to join our team at Simon Property Group. The successful candidate will be responsible for providing administrative support to the center management staff, ensuring the smooth operation of the office, and contributing to the overall success of the company.Key Responsibilities:Provide...


  • Carolina, Carolina, Puerto Rico Bma Group A tiempo completo

    Administrative AssistantJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Bma Group. The ideal candidate will provide exceptional support to our clients, handling various administrative tasks with efficiency and professionalism.Key Responsibilities:Manage and maintain accurate and up-to-date office...


  • Carolina, Carolina, Puerto Rico San Juan Airport Hotel A tiempo completo

    Job OverviewWe are seeking a detail-oriented and organized Administrative Assistant to support our airport operations team. The ideal candidate will play a crucial role in managing daily administrative tasks, ensuring seamless workflow and high-quality standards in all work produced.Duties• Answer and manage incoming calls using phone systems, ensuring...


  • Carolina, Carolina, Puerto Rico Kelly Services, Inc. A tiempo completo

    Job SummaryWe are looking for a highly organized and detail-oriented Administrative Support Coordinator to join our team at Kelly Services, Inc.Key ResponsibilitiesProvide exceptional customer service and support to our clients and employees.Work collaboratively with our team to achieve common goals and objectives.Coordinate and support various activities,...


  • Carolina, Carolina, Puerto Rico San Juan Airport Hotel A tiempo completo

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily operations at San Juan Airport Hotel. The ideal candidate will play a crucial role in managing various administrative tasks, ensuring excellent communication skills and the ability to multitask effectively in a fast-paced environment.Duties Answer and...

  • Asistente Administrativo

    hace 2 semanas


    Carolina, Carolina, Puerto Rico Flutterserve A tiempo completo

    Desarrollo de CarreraEstamos buscando a un Asistente Administrativo para que se integre a nuestro equipo en Carolina y contribuya a nuestro crecimiento. Nuestro Asistente Administrativo será la persona encargada de realizar gestiones administrativas y de contabilidad básica, tales como la nominación, albaranes de pago y albaranes de recepción, así como...


  • Carolina, Carolina, Puerto Rico Highgate A tiempo completo

    Job SummaryThe Administrative Assistant plays a vital role in the smooth operation of the reporting department at Highgate Hotel. This position requires a highly organized and detail-oriented individual who can provide exceptional customer service to guests and colleagues alike.Key ResponsibilitiesProvide a warm and welcoming experience for all guests,...


  • Carolina, Carolina, Puerto Rico Highgate A tiempo completo

    Job SummaryThe Administrative Assistant plays a vital role in the smooth operation of the reporting department at Highgate Hotel. This position requires a detail-oriented individual who can provide exceptional service to guests and colleagues alike.Key ResponsibilitiesProvide attentive and courteous service to all guests and employees.Answer guest inquiries...


  • Carolina, Carolina, Puerto Rico Wc Ccpr, Inc. A tiempo completo

    We are seeking a bi lingual administrative assistant to join our team at Wc Ccpr, Inc. in Carolina. The successful candidate will be responsible for answering telephone calls and assisting English and Spanish speaking clients with their inquiries.The ideal candidate must be computer proficient and able to multitask effectively. No prior legal experience is...


  • Carolina, Carolina, Puerto Rico ICF A tiempo completo

    OverviewICF is seeking an experienced Senior Case Management Specialist to lead a team of case coordinators in providing child welfare-based recommendations for unaccompanied children in Office of Refugee Resettlement (ORR) custody.


  • Carolina, Carolina, Puerto Rico Aspira De Puerto Rico A tiempo completo

    Descripción del Puesto: Buscamos a un profesional experimentado para ocupar el cargo de Director de Programa de Talentos en Carolina. El candidato ideal deberá tener una maestría en Educación, Ciencias Sociales, Psicología o Consejería, y al menos 5 años de experiencia en un área relacionada con el servicio a estudiantes.Responsabilidades: -...

  • Project Assistant Manager

    hace 4 semanas


    Carolina, Carolina, Puerto Rico Kelly Services, Inc. A tiempo completo

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our project management team, you will provide administrative support to the Project Manager, ensuring the smooth operation of our occupancy and collection processes.Key ResponsibilitiesAssist the Project Manager with...

  • Gerente de Condominio

    hace 2 semanas


    Carolina, Carolina, Puerto Rico Vip Management Group, Inc. A tiempo completo

    Requisitos del Trabajo:Se busca un profesional con experiencia en la administración de condominios con licencia de DACO y conocimientos en contabilidad. Se requiere certificado de antecedentes penales y salud, así como transporte confiable y buena actitud. El candidato ideal debe estar dispuesto a trabajar bajo mínima supervisión y asistir a reuniones y...

  • Bilingual Receptionist

    hace 4 semanas


    Carolina, Carolina, Puerto Rico Astrawatt Solar A tiempo completo

    Job Title: Bilingual ReceptionistLocation: On-siteWe are seeking a highly skilled and professional Bilingual Receptionist to join our dynamic team at Astrawatt Solar. The ideal candidate will be the first point of contact for clients and visitors, providing exceptional customer service in both English and Spanish.Key Responsibilities:Greet and assist...


  • Carolina, Carolina, Puerto Rico Realty Kings A tiempo completo

    Requisitos del Cargo:Estamos en búsqueda de un Asistente Administrativo(a) para unirse a nuestro equipo en Realty Kings. En esta posición, serás responsable de la recepción y administración de propiedades, incluyendo la gestión de llamadas telefónicas, correos electrónicos, cobro de rentas, administración de contratos de alquiler, mantenimiento de...


  • Carolina, Carolina, Puerto Rico Protalents A tiempo completo

    Descripción del PuestoNuestro equipo de Protalents está buscando un administrador de habitabilidad con habilidades excelentes para apoyar a nuestro equipo en la gestión de los procesos relacionados con la recertificación y la renta. Como administrador de habitabilidad, serás responsable de realizar tareas administrativas y clericales, incluyendo...


  • Carolina, Carolina, Puerto Rico Hospital Upr, Dr. Federico Trilla A tiempo completo

    Requisitos del Puesto:Se requiere un perfil con sólida formación en administración de oficinas y conocimientos en sistemas computarizados, especialmente en Microsoft Office. Es fundamental ser flexible y dispuesto a trabajar turnos rotativos, incluidos fines de semana y días feriados.Características del Puesto:Tipología: Tiempo completoLugar de...

  • Sales Director

    hace 4 semanas


    Carolina, Carolina, Puerto Rico Caribbean Energy Distributor A tiempo completo

    Lead Our Renewable Energy Sales ForceWe are seeking a motivated and results-driven Sales Manager to lead our team of experienced Sales Associates and drive sales growth through strategic initiatives.Key Responsibilities:Develop and execute strategies to win new clients through cold-calling, business visits, email campaigns, and other direct marketing...


  • Carolina, Carolina, Puerto Rico Astrawatt Solar A tiempo completo

    Job Title: Bilingual Receptionist (Spanish/English)At Astrawatt Solar, we are seeking a skilled Bilingual Receptionist to join our team. The ideal candidate will be responsible for providing exceptional customer service in both English and Spanish, serving as the first point of contact for clients and visitors.Key Responsibilities:Greet and assist visitors...