Office Administrator

hace 2 meses

Guaynabo, Puerto Rico Arcadis A tiempo completo

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36, people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the worlds most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking an Office Administrator , to join our team in Guaynabo, Puerto Rico We are looking for an organized Office Administrator who will be responsible for supporting our Resilience Water and Environmental business Teams

Role accountabilities:

The Office Administrator will provide professional administrative support to the office. This role will require a candidate who is organized, methodical, and has a good work ethic. Professional appearance and strong customer service skills will be key for interactions with clients and staff. 

Responsibilities will include, but are not limited to:

Handling all incoming Teams calls efficiently, cordially, and professionally.  Welcoming visitors to the office following company standards.  Arranging security passes for visitors, where required.  Support the booking of meeting rooms through desk booking software, ensuring the meeting rooms, office storage areas, and the reception area remain organized, tidy and clean.  Arranging/distributing mail and couriers. Keeper of lockers' log and assign locker numbers to new hires. Assisting the Location Leader with additional tasks associated with the day-to-day office running and in-office events.  In charge of keeping/ordering the office supplies and kitchen supplies. Setting up meetings and event spaces, including furniture movement, ordering food and beverages, and maintaining room tidiness (requires some physical fitness). Coordinating out-of-office activities, conventions, etc. Coordinating with vendors and building management to ensure smooth operations of day-to-day activities.  Submittal of documents/reports to various government agencies. Deposit checks on the company's account. Keep a log of the Company government licenses and certifications updated. Engaging in basic tasks while still being able to control the higher-end tasks in the office as requested by the Location Leader.  Becoming familiar and compliant with Health and Safety regulations and guidelines. Undertaking First Aid and Evacuation Warden roles.

Performing other duties and responsibilities as required from time to time by your manager or Arcadis.

Qualifications & Experience:

Required Qualifications:

3 or more years experience as an Office Assistant, technician, or other relevant administration experience. 

Key Skills/Attributes:

Fully Bilingual (Spanish and English) Excellent communication and relationship-building skills, both internally and externally.  Good knowledge of Microsoft Office software.  Knowledge of general IT systems and those used in delivering Workplace services.

Preferred Qualifications:

Bachelor's degree or equivalent preferred. Hold or be working toward a relevant vocational qualification. Relevant experience in a professional office environment. 

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