Office Administrator

Salary: $60,000 - $70,000

Department: People & Culture

Manager: People & Culture Sr. Manager

Launched by Lady Gaga, Haus Labs is a vegan and cruelty-free cosmetics brand with a mission of spreading kindness, bravery, and creativity. Our collection boasts high-impact eye makeup, lipsticks, highlighters, and more. We are committed to building a diverse and inclusive, equal opportunity workplace.

The Office Manager will be responsible for managing our front desk, checking in visitors, collecting packages, ordering office/kitchen supplies, managing building-related vendors, and being the point of contact for any general office questions or concerns. This person will be the first point of contact for anyone entering the office and will be responsible for providing quality customer service to employees and visitors.

1. Act as the day-to-day liaison/first point of contact for employees and visitors entering the office
2. Manage the receiving and distribution of mail and packages
3. Communicate and oversee implementation of office operations, policies, and procedures
4. Responsible for the posting of any relevant office updates or rules
5. Maintain and update office phone lists, email distribution lists, and other similar systems
6. Communicate and oversee implementation of office operations, policies, and procedures
7. Provide support for company events and/or meetings, including helping to set up or break down the office space used, ordering and/or picking up food, and helping to coordinate with guests or vendors
8. Manage and communicate with external janitorial service to ensure the office is clean and supplies for the office, kitchen, and bathroom are always stocked
9. Advise of any improvements that can be made to the office and promptly notify of any office issues (e.g., leaks, low inventory on supplies, etc.) to People & Culture Manager
10. Ensure kitchen space is always clean and stocked with necessary supplies and snacks/drinks
11. Manage our employee Slack channel, #techsupport, and be the liaison between our employees and our external IT team
12. Assist the People & Culture team with onboarding and offboarding tasks as needed
13. Responsible for the retrieval of employee equipment upon termination

• Minimum of 4 years of experience in an Office Management role
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Ability to be adept at multitasking and prioritizing
• Applies judgment with a full understanding of the urgency and priorities of the business
• Proficient with GSuite and Microsoft Office Suite or related software
• Ability to handle confidential materials and issues in a professional manner
• Familiarity with office equipment and applications (e.g., calendars, copy machines, inventory lists, budget lists, etc.)
• Ability to anticipate needs, problem solve, and identify solutions; understand juggling priorities, timely with follow-up
• Positive go-getter attitude who can thrive in a growing office environment

• Medical, Dental, & Vision Insurance
• Paid, Equal Parental Leave for Birth, Non-Birth, and Adoptive Parents
• Flexible time-off policies
• Cell phone stipend
• 401(k)
• Equity
• Life Insurance
• FunHaus Event

We are a collective community: universal, inclusive, and non-binary. We are committed to building a diverse and inclusive, equal opportunity workplace.