Job Summary

CesiumAstro is seeking an experienced Office Administrator to join our dynamic and cross-functional team. As the face of our office, you will be responsible for providing a happy, healthy, and productive work environment for our team members.

Key Responsibilities

• Manage various office operations and day-to-day office activities throughout the office.
• Act as company liaison to building management, coordinate contractor visits, facility access, and vendor selection.
• Provide general administrative support and assist with ad hoc projects.
• Uphold office standards, set up conference rooms, light cleaning and organizing.
• Assist recruiting with various interview coordination activities (hosting onsite candidates).
• Work closely with outside vendors and members across our team to assist with administrative tasks (shipping, etc.) and various special ordering requests (business card ordering, ad hoc gifts, etc.).
• Coordinate contractors and service providers for work required in the facility ensuring projects are completed to requirements and timely.
• Coordinate large deliveries taking into account building regulations, staffing, and delivery capabilities.
• Greet visitors and support with visitor-related logistics.
• Audit facility state of health and plan, budget, and coordinate repairs, updates, and improvements.
• Set up conference rooms for visitors and desks for new hires.
• Facilitate onsite catering for lunches and for special events such as board meetings or birthdays.
• Organize office operations and procedures.
• Order, organize, and maintain inventory of office supplies and consumables.
• As needed, manage the office intranet page to provide up to date policies, schedules, and other information to employees.
• Manage budgets, purchase orders, and expense reports for office activities and projects.

Requirements and Qualifications

• 2 years of office administration and/or receptionist experience.
• Associate's degree required, bachelor's degree preferred.
• Outstanding organization skills, with solid attention to detail and critical thinking.
• Strong Microsoft Office skills (Outlook, Excel, PowerPoint, Word).
• Strong telephone/communication and interpersonal skills.
• A positive "can do" attitude, must be flexible and accommodating with a strong customer orientation.
• Self-starter, independent.
• The ability to work as part of a team and to build strong working relationships.

CesiumAstro is an Equal Opportunity/Affirmative Action employer.