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Director of Advancement Services

hace 2 meses

Arroyo, Puerto Rico Poly Prep Country Day School A tiempo completo
Job Description

Poly Prep Country Day School seeks a highly skilled and experienced professional to fill the role of Director of Advancement Services. This position is responsible for providing leadership and direction for gift administration, stewardship, research, and prospect/donor management, as well as reporting and systems, for the Advancement Office.

The ideal candidate will possess a strong working knowledge of Blackbaud products, including Raiser's Edge, and be proficient in integrating accompanying systems and tools such as WealthX, Research Point, or DonorSearch. Excellent communication and interpersonal skills are essential for this role, as the Director of Advancement Services will be working closely with senior management, Trustees, prospective donors, volunteers, and staff.

Key Responsibilities:

  • Manage all data systems that serve the Advancement Office, ensuring data integrity and data cleansing on an ongoing basis.
  • Serve as the primary liaison between other Departments (Technology, Business Office, and Admissions) to ensure ongoing communications and smooth interface between Raiser's Edge and other school data systems.
  • Design and generate customized queries, reports, and exports, including donor and grant reports, endowed fund reports, Annual Giving, Capital, and special project reports, solicitation lists, mailing and invitation lists.
  • Provide advancement colleagues with the information to respond promptly to donor requests, questions, and concerns received via phone, email, and mail.
  • Undertake regular initiatives to verify donor commitments and intentions, under the direction of the Senior Director of Advancement and Director of Major Gifts.
  • Collaborate and supervise the work of the Manager of Advancement Services in the areas of Gift Processing & Management, Stewardship & Donor Relations, Business Office Partnerships & Audit Process, Events Invitation & Tracking, and Technology Systems employment and operations.
  • Perform due diligence when contracting third parties, and manage all contracts, to include Consultants and their work follow-up and timelines.
  • Work collaboratively within the Advancement Office to ensure seamless identification, cultivation, solicitation, and stewardship of major donors and prospects.
  • Manage the prospect research systems and donor profiles for frontline fundraisers.
  • Oversee the generation of all listings for the Annual Report and its mailing list.
  • Provide a wide array of complex and intricate analytical reports in support of advancement related activities.
  • Coordinate and fulfill all departmental data requests, including donor analysis, mailing lists, and financial reporting.
  • Manage and execute all routine data reporting for the Board of Trustees and for annual benchmarking purposes (DASL, NYDOD, INDEX, and Accreditation).

Qualifications:

  • Bachelor's degree, with Accounting desired but not required, and Master's degree preferred.
  • A minimum of six years of experience in the field of fundraising, data management and analysis, as well as prospect research.
  • Experience with constituent relationship management (CRM) databases and/or reporting software, with Raiser's Edge required.
  • Strong working knowledge of Google Suite.
  • Excellent interpersonal and communication skills, both oral and written.
  • Creativity in problem solving.

Special Requirements:

  • Availability to work some evenings and weekends.

Poly Prep Country Day School is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.