Highly Experienced Administrative Professional

We are seeking a highly experienced administrative professional to provide exceptional support to our CEO and Executive Assistant.

• Calendar Management: Assist with calendar management for the CEO, ensuring they are updated on upcoming meetings, events, or changes to their schedule.
• Travel Arrangements: Work with the Executive Assistant and Director of Special Projects to arrange flights, hotels, ground transport, airport meetups, meeting room bookings, and ensure the CEO has a complete and updated itinerary prior to travel.
• Anticipating Needs: Anticipate the needs and preferences of the CEO, working closely with the Executive Assistant to predict and plan accordingly.
• Expense Reports: Support the Executive Assistant in completing expense reports on behalf of the CEO and maintaining track of all receipts as needed.
• Deliverables: Assist in preparing Microsoft Office365-based deliverables, including processing changes and finalizing formats for various documents in Word, PowerPoint, and Excel.
• Research and Follow-up: Research, prioritize, and follow up on incoming issues and concerns addressed to the team.
• Personal Efficiency Tasks: Handle personal efficiency tasks, including setting up doctor appointments, coordinating family activities, gift coordination, and flight check-ins.
• Liaison: Serve as the administrative liaison to others in the Company and with clients.

• Availability: Available 24/7, even though it often won't be needed.
• Meetings: Meet in person at least once a week for calendar review meetings, document signings, or in-person assistance.
• Education: Bachelor's degree in business administration or finance, preferred.
• Skills: Excellent written and oral communication skills, a keen eye for detail, ability to work independently, and prioritize accordingly to effectively manage multiple projects, deadlines, and travel arrangements.
• Technology: Highly tech-savvy and proficient with Microsoft Office365, particularly the online calendar of an executive and using Microsoft Outlook.
• Travel: Willingness to travel to conferences, business events, and other industry events as needed for event support.
• Experience: At least 5 years of experience as an Executive Assistant, Financial Analyst, Admin Assistant, or Virtual Assistant in a fast-paced environment.

We are a minority-controlled, growth-driven private equity fund created by technology operating executives with a track record of creating market-leading companies and impressive investment return history. We focus on areas where we have direct operating and investment expertise, including technology investment opportunities in industries disrupted by digitization, such as retail commerce, financial services, healthcare, and sports and media.

We seek to benefit from a diverse perspective combined with high-performance operating and investment executives. We hire and promote based on merit, without bias, and strive to create a supportive and welcoming workplace that aligns with the diversity of our portfolio companies and their clients.

We estimate this role to pay around $80,000-$100,000 per year, depending on experience.