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Director, Board Relations and Strategic Partnerships
hace 4 semanas
About the Role:
The Director, Board Relations and Special Projects will provide executive-level support to the President and Chief Executive Officer, as well as serve as a liaison to the Board of Directors. This role will further NBTS' strategic and governance goals by coordinating project management, communication, scheduling, and organization required for maximum effectiveness by the NBTS Board of Directors and other related Boards.
Key Responsibilities:
- Develop annual program plans, including budgeting, for the Boards of Directors, Board Committees, Brain Tumor Investment Fund, and the Emeritus Board.
- Work closely with the CEO to develop and implement processes for Board Orientation, Board Development, and Board Recruitment.
- Establish, maintain, and adjust schedules for annual board meetings, including all committee meeting calendars.
- Oversee logistical coordination of board meetings, including travel plans and managing vendors involved in Board-related meetings.
- Plan and carry out year-round Board information flow and communications.
- Track and follow up on tasks associated with helping Board Members exercise their board duties.
- Establishes, maintains, and adjusts schedules for annual board meetings, including all committee meeting calendars.
- Board Communications and Stewardship Plan and carry out with CEO, year-round Board information flow and communications.
- Work closely and proactively with the CEO and senior staff to keep staff leadership informed of and prepared for upcoming board-related commitments and responsibilities.
- Maintain file sharing repository for onboarding items, as well as ongoing board development materials, board meeting materials, and communications toolkits.
- Prepare briefing materials for the CEO in preparation for meetings and travel.
- Draft regular Board monthly email communication and quarterly Emeritus email communication.
- Draft and mail thank you letters, notes, birthday cards, recognition, and gifts to board members and archive these stewardship outreach efforts within Salesforce.
- Partner with the Development team for the annual End of Year Campaign as it relates to Board activities.
- Work with CEO, CDO, and CMO to plan and execute an appropriate donor stewardship/donor engagement and recognition program for all Boards.
- Office of the CEO Special Projects: Serve as project manager for select short and long-term projects as assigned by the CEO.
- Plan remote and in-person meetings by compiling agendas, coordinating logistics and materials, identifying and reserving appropriate meeting spaces, and inviting guests.
- Attend and participate in meetings to take notes and follow up as needed. Compile and distribute meeting minutes.
- Support agenda setting, content collection, and facilitation of monthly All-Staff meetings led by the CEO.
Requirements:
- Bachelor's degree or equivalent prior work experience in nonprofit settings required.
- 3-5 years of executive-level board relations required.
- Prior administrative and project management experience required.
- Proven ability to work independently and manage multiple projects and activities simultaneously.
- Ability to maintain confidentiality of records and information, diplomacy, tact, and professionalism in actions and appearance.
- Strong administrative and project management skills, including familiarity with project management and constituent relations tools such as Asana and Salesforce.
- Proactive, consistent, and clear business communications skills, including timely follow-up and follow-through on projects and tasks.
- Demonstrated written communications skills, including advanced proficiency in creating PowerPoint presentations.
- High degree of proficiency with typical office technology, including Microsoft Office applications or Google Suite equivalents, project management platforms, and ability to learn new software platforms quickly.
- Willingness to learn about the brain tumor space.
- Strong attention to detail, with a commitment to high-quality work.
Work Environment:
This hybrid position routinely requires 2-3 days per week onsite in the NBTS Boston office. Only candidates local to the Boston area will be considered. Offsite/remote work will be performed virtually in a home office environment. Remote work must be performed in the state of Massachusetts.
Hours:
Normal hours for this role are 9 a.m. to 5 p.m. ET, Monday through Friday. Occasional attendance at NBTS events or meetings may be required on the weekend or outside of normal hours.
Travel:
Travel by car and/or plane throughout the US may be required approximately 10% of the time. This role requires a valid Massachusetts driver's license. Access to a reliable vehicle is strongly preferred.
Physical Demands:
This role is largely sedentary and requires sitting or standing in a stationary position for extended periods of time. This role frequently involves communicating on the phone and operating a computer for at least 70% of the work day.
Equal Employment Opportunity:
NBTS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, religion, color, national origin, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
