Executive Support Specialist

hace 4 semanas

Río Cañas Barrio, Puerto Rico Gains In Bulk A tiempo completo
Job Title: Executive Assistant

Job Summary:

The Executive Assistant will provide high-level administrative support to our Chief Executive Officer and leadership team. This role requires exceptional organizational skills, attention to detail, and strong communication skills to ensure efficient operations within the organization.

Key Responsibilities:

  • Coordinate and manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Serve as the primary point of contact for internal and external stakeholders, ensuring clear and timely communication on behalf of our CEO and executive leadership team.
  • Handle administrative tasks such as drafting correspondence, preparing reports, and presentations, maintaining files, managing expense reports, and making travel arrangements.
  • Assist in coordinating projects and strategic initiatives with our Director of Operations, including research, data analysis, and the preparation of presentations.
  • Maintain strict confidentiality of sensitive information and exercise discretion in handling confidential matters both internally and externally to the company.
  • Proactively identify opportunities to streamline processes, improve efficiency, and enhance the effectiveness of the organization.
  • Assist in the development and implementation of Standard Operating Procedures (SOPs) to systematize our operations and support the needs of our growing team.
  • Support the preparation and communication of company-wide policy updates, process changes, or organizational changes and transitions.
  • Plan, prepare, and schedule meetings on-site and off-site to support regular team meetings, quarterly team meetings, and leadership planning retreats.

Requirements:

  • High school diploma or GED required.
  • Bachelor's degree in Business Administration, Communications, Management, or a related area of study preferred.
  • At least 3-5 years of experience in an administrative support role, preferably supporting executives or senior management.
  • Proven track record of managing complex calendars, scheduling meetings, and coordinating travel arrangements.
  • Excellent communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization.
  • Prior experience in project coordination or event planning is an asset.

What We Offer:

Gains In Bulk is a dynamic and growing company that offers a competitive salary and benefits package. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

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