Vendor Management Coordinator | Payments and Support
hace 1 mes
General Description
Responsible for vendor management activities, such as: processing invoices and purchase requisitions, determining procurement method, initiating contract process, and provides guidance to the business units.
Essential Duties and Responsibilities
• Liaison between Our People units, the Procurement department, the Accounting department and the Legal, Risk and Insurance teams.
• Perform purchase requisition functions for the published contracts
• Receive invoices from vendor into Ariba
• Process invoices for services
• Analyzing, reconciling, tracking and reviewing invoices
• Submit invoices through Captiva
• Track invoices due dates to make sure they are processed within contract terms
• Tracking budget expense for purchase orders
• Perform debit and credit account transactions
• Manages report data for invoices reconciliation
• Assists with preparation and coordination of the audit process
• Identify the basic requirements of contract and contract amendments
• Prepare contract drafts (MSA and Sub-agreement) and track the vendor management contract lifecycle
• Process contract renewals
• Work with the contract lifecycle management process and ensures adherence to requirements
• Review the completeness of the information received and follow-up as required
• Review the RER and advise units on qualification
• Communicate any discrepancies and work with Engagement Owners to obtain required data
• Analyze significant, and/or unique contract requirements, special provisions, terms, and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedure, ultimately reducing risk to the company.
• Create a positive working relationship with the units, understand their needs and asking the appropriate questions to provide the necessary procurement support.
• Expediting requisitions to ensure on-time delivery in support of unit’s commitments, when needed.
Minimum Education
Bachelor's Degree in Business Administration
Experience
Two (2) years of vendor, compliance, or risk management experience preferred.
Knowledge, Skills & Abilities (KSA's)
• Knowledge of accounting principles, complete accounting cycle, accounting entries, preparation of financial and related reports.
• Effectively interact with vendors and Engagement Owners. Ability to foster trusting relationships with vendors and colleagues.
• Ability to perform comfortably in a fast-paced deadline-oriented work environment and in a team setting.
• Demonstrates attention to detail; generate creative solutions.
• Stays focused on main issues, prevents irrelevant issues or distractions from interfering with timely completion of assignments.
• Collects, research, and complements data; synthesizes complex or diverse information.
• Identifies and resolves problems in a timely manner; develops alternative solutions.
• Knowledge of project coordination, time management, and status reports. Must demonstrate strong, collaboration, logic, and reasoning skills.
• Ability to establish, conduct and track operational processes properly.
• Ability to prioritize and anticipate situations.
• Ability to work with minimal supervision and delivery dates.
• Ability to adapt to changes, new situations, and work under pressure.
• Focused on achieving results through collaboration and teamwork.
• Communicate effectively with colleagues and staff.
• Excellent written and verbal communication skills in both English and Spanish.
• Proficient in MS Office 365 Excel [intermediate level], PowerPoint, Word
Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.
ABOUT US
Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.
As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.
We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.
If you have a disability or need more information about requesting an accommodation, please contact us at asesorialaboral@popular.com. This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.
Are you ready for a rewarding career?
Popular is an Equal Opportunity Employer
Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com.
Connect with us
LinkedIn | Facebook | Twitter | Instagram
If you are a California resident, please click here to learn more about your privacy rights.
-
San Juan, Puerto Rico Popular Bank A tiempo completoGeneral Description Responsible for vendor management activities, such as: processing invoices and purchase requisitions, determining procurement method, initiating contract process, and provides guidance to the business units. Essential Duties and Responsibilities • Liaison between Our People units, the Procurement department, the Accounting...
-
Vendor Management Specialist
hace 3 semanas
San Juan, San Juan, Puerto Rico Popular Bank A tiempo completoJob SummaryPopular Bank is seeking a highly skilled Vendor Management Coordinator to join our team. As a key member of our procurement team, you will be responsible for managing vendor relationships, processing invoices, and ensuring compliance with company policies and procedures.Key ResponsibilitiesLiaise with vendors, procurement, and accounting teams to...
-
Vendor Management Specialist
hace 1 mes
San Juan, San Juan, Puerto Rico Popular Bank A tiempo completoJob SummaryWe are seeking a highly skilled Vendor Management Coordinator to join our team at Popular Bank. As a key member of our procurement team, you will be responsible for managing vendor relationships, processing invoices, and ensuring compliance with company policies and procedures.Key ResponsibilitiesLiaise with vendors, procurement, and accounting...
-
Vendor Management Specialist
hace 3 semanas
San Juan, San Juan, Puerto Rico Popular A tiempo completoJob SummaryPopular is seeking a highly skilled Vendor Management Coordinator to join our team. The successful candidate will be responsible for managing vendor relationships, processing invoices, and ensuring compliance with company policies and procedures.Key ResponsibilitiesLiaise with vendors, procurement, and accounting teams to ensure smooth transaction...
-
Vendor Management Specialist
hace 3 semanas
San Juan, San Juan, Puerto Rico Popular A tiempo completoJob SummaryPopular is seeking a skilled Vendor Management Coordinator to join our team. The successful candidate will be responsible for managing vendor relationships, processing invoices, and ensuring compliance with procurement policies.Key ResponsibilitiesLiaise with vendors, procurement, and accounting teams to ensure smooth operationsProcess purchase...
-
Vendor Management Specialist
hace 3 semanas
San Juan, San Juan, Puerto Rico Popular A tiempo completoAbout the RoleWe are seeking a skilled Vendor Management Coordinator to join our team at Popular, a leading financial institution in Puerto Rico. In this role, you will be responsible for managing vendor relationships, processing invoices, and performing procurement duties. If you have a strong background in vendor management, compliance, or risk management,...
-
Vendor Management Coordinator Specialist
hace 3 semanas
San Juan, San Juan, Puerto Rico Popular A tiempo completoJob SummaryThe ideal candidate will be responsible for vendor management activities, including the processing of invoices and purchase requisitions, determining procurement methods, and facilitating the contract process. They will work closely with various departments to ensure efficient and effective management of vendors.Key Responsibilities• Collaborate...
-
Vendor Management Coordinator | Seasonal
hace 1 mes
San Juan, Puerto Rico Popular Bank A tiempo completoGeneral Description Responsible for vendor management activities, such as: processing invoices and purchase requisitions, determining procurement method, initiating contract process, and provides guidance to the business units. Essential Duties and Responsibilities • Liaison between Our People units, the Procurement department, the Accounting...
-
Vendor Management Coordinator | Seasonal
hace 1 semana
San Juan, Puerto Rico Popular Bank A tiempo completoGeneral Description Responsible for vendor management activities, such as: processing invoices and purchase requisitions, determining procurement method, initiating contract process, and provides guidance to the business units. Essential Duties and Responsibilities • Liaison between Our People units, the Procurement department, the Accounting...
-
Vendor Management Coordinator | Seasonal
hace 1 mes
San Juan, Puerto Rico Popular A tiempo completoGeneral DescriptionResponsible for vendor management activities, such as: processing invoices and purchase requisitions, determining procurement method, initiating contract process, and provides guidance to the business units. Essential Duties and Responsibilities• Liaison between Our People units, the Procurement department, the...
-
Talent Acquisition Coordinator
hace 2 semanas
San Juan, San Juan, Puerto Rico Dynamics Payments, Llc A tiempo completoAbout the RoleWe are seeking a highly motivated Talent Acquisition Coordinator to join our team at Dynamics Payments, LLC. As a key member of our HR department, you will play a crucial role in supporting our recruitment activities and ensuring the smooth onboarding of new employees.ResponsibilitiesAssist the hiring manager in posting job applications online...
-
Vendor Relationship Manager
hace 3 semanas
San Juan, San Juan, Puerto Rico Popular Bank A tiempo completoJob SummaryPopular Bank is seeking a skilled Vendor Relationship Manager to join our team. This role will be responsible for managing vendor relationships, ensuring compliance with company policies and procedures, and providing exceptional customer service.Key ResponsibilitiesLiaise between internal stakeholders and vendors to ensure smooth communication and...
-
Financial Transaction Coordinator
hace 4 días
San Juan, San Juan, Puerto Rico Peoplelift A tiempo completoAbout PeopleliftPeoplelift is a leading company in the construction industry, providing top-notch services to shape the landscape of Puerto Rico.Job Summary:We are seeking a skilled Financial Transaction Coordinator to join our dynamic team in San Juan. This role is ideal for an organized and proactive professional with a background in accounting and a...
-
Project Management Coordinator
hace 3 semanas
San Juan, San Juan, Puerto Rico Bma Group A tiempo completoJob Title: Project Management CoordinatorJob Description:As a key member of the project management team, the Project Management Coordinator plays a vital role in ensuring the smooth operation of project activities. This position is responsible for assisting the project management team in planning, monitoring, and executing projects.Key...
-
Financial Operations Manager
hace 1 mes
San Juan, San Juan, Puerto Rico Dynamics Payments, Llc A tiempo completoFinancial Operations ManagerDynamics Payments, LLC is seeking a highly skilled Financial Operations Manager to oversee the financial health and strategic direction of our organization. The ideal candidate will have a strong background in financial planning and analysis, with a proven track record of driving performance and improving financial efficiency.Key...
-
Estimating Coordinator
hace 3 semanas
San Juan, San Juan, Puerto Rico Primoris A tiempo completoEstimating Coordinator Job DescriptionThe Estimating Coordinator role involves organizing and managing the flow of information and documentation, coordinating with various stakeholders, and ensuring that estimates are prepared accurately and on time.Key Responsibilities:Assist in soliciting subcontractors and vendors, including confirming vendors and...
-
Office Services Coordinator
hace 3 semanas
San Juan, San Juan, Puerto Rico Ist Management A tiempo completo**Job Summary:**We are seeking a highly organized and detail-oriented Office Services Coordinator to join our team at Ist Management. As a Shipping and Receiving Specialist, you will be responsible for ensuring the smooth flow of packages and mail throughout our site.**Key Responsibilities:**Process and sort packages and mailOrder and manage suppliesPick up...
-
Assistant Buyer
hace 2 semanas
San Juan, San Juan, Puerto Rico Ace Hardware Corporation A tiempo completoJob SummaryWe are seeking a highly skilled Assistant Buyer to join our Buying Department. As an Assistant Buyer, you will be responsible for providing support to our Merchants in all aspects of product category management, including category reviews, promotional planning, retailer communication, and inventory management.Key ResponsibilitiesAssist in category...
-
Financial Operations Specialist
hace 3 semanas
San Juan, San Juan, Puerto Rico Dynamics Payments, Llc A tiempo completoJob Summary:The Financial Operations Specialist will be responsible for processing financial transactions, reconciling accounts, and maintaining accurate records to ensure smooth financial operations within the organization. This role involves handling settlement reports, balance sheets, and merchant processing and requires proficiency in advanced Excel...
-
Senior Living Program Coordinator
hace 2 semanas
San Juan, San Juan, Puerto Rico Frontier Management (Or) A tiempo completoSenior Living Program Coordinator OpportunityAbout the Role:We are seeking a skilled Senior Living Program Coordinator to join our team at Frontier Management (Or). This individual will be responsible for developing and implementing a strong activity program for our Arbor Oaks Terrace Memory Care Residence community in Newberg, Oregon.Key...
