Property Management Assistant
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*Summary:*
The Property Management Assistant is an entry-level position, that will support the Construction and Asset Manager, and the Property Manager, in all activities of the properties, to maintain the assets. All elements including operations, maintenance, construction and tenant relations are a part of the scope of duties.
The Property Management Assistant is charged with the day-to-day implementation and enforcement of those policies, procedures and programs that will assure well-managed, well-maintained properties, placing maximum emphasis on positive response to the concerns and needs of the tenants, and on increasing the value of the property being managed, in coordination and conjunction with the Owner's goals and objectives.
· Responsible for the day-to-day management of a commercial property in Humacao.
· Respond to tenant needs and coordinate with maintenance staff to resolve problems in the highest professional manner. Maintain positive relationships and high retention levels with all tenants.
· Assist in keeping detailed records of repair and maintenance work, to prepare reports for the client. Make recommendations as necessary.
· Anticipate and respond to owner's needs and concerns. Oversee the preparation of accurate, timely and complete reports.
· Support onsite management employees to ensure optimum performance. Addresses complaints and inform upper management. Prepare biweekly invoices of Handymen.
· Assist with requests of quotes for vendor services, and supervises as required. Coordinates and supervises all routine maintenance contracts, preventive maintenance work.
· Conducts and maintains relationships with tenants, customers, and vendors as necessary in the overall management of the property.
· Handles leasing inquiries and calls, schedules property tours, follows-up with prospective tenants, and coordinates the leasing process.
· Ensures the property is well-maintained, tenant needs are addressed promptly, and management and operational standards are maintained.
* Property Management skills
* Skills in Inspection tasks
* Strong organizational and problem-solving skills.
* Bilingual (Spanish and English)
* Proficiency in Microsoft Office (Word, Excel), Outlook, and other software.
* Have an auto in good condition and a valid driver's license, to visit properties across all the Island, as needed.
* Excellent communication and interpersonal skills.
* Ability to lift at least 30 pounds.
* Be able to work under pressure.
* Able to multitask and meet deadlines in a timely manner.
* Must have flexible schedule availability, including Morning, Afternoon, Weekends, and Holidays.
* Bachelor's degree in business administration, or related field is preferred
Pay: $* per hour
Work Location: In person
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