Personal Assitant

Position Summary

We are seeking a highly organized, proactive, trustworthy, and detail-oriented *Personal Assistant / House Manager* to support the daily operations of a private family residence. This individual will be responsible for maintaining an organized, functional, and aesthetically pleasing home environment while providing administrative, logistical, and household management support.

The ideal candidate is someone who takes initiative, anticipates needs, enjoys creating order and systems, and can efficiently manage multiple responsibilities while maintaining the highest level of discretion and professionalism.

Key ResponsibilitiesHome Organization & Household Management

* Maintain continuous organization throughout the residence, including closets, pantry, kitchen, bedrooms, storage areas, and children's play spaces.
* Create and maintain efficient organizational systems, including labeling, categorization, and inventory management.
* Ensure all areas of the home remain orderly, functional, visually appealing, and clutter-free.
* Identify opportunities to improve household efficiency and implement organizational solutions.

Family Logistics & Scheduling

* Manage and maintain the family calendar, including appointments, meetings, extracurricular activities, and special events.
* Coordinate schedules, reminders, registrations, uniforms, supplies, and materials required for children's school and extracurricular activities.
* Monitor upcoming deadlines and ensure all family commitments are properly coordinated.
* Communicate schedule updates and important reminders as needed.

Property Maintenance & Vendor Coordination

* Serve as the primary point of contact for household vendors and service providers, including plumbers, electricians, HVAC technicians, landscapers, appliance repair professionals, and other contractors.
* Schedule, supervise, and follow up on maintenance and repair services.
* Monitor the condition of household systems, appliances, and equipment and coordinate preventative maintenance.
* Ensure all work performed meets quality standards and is completed in a timely manner.

Vehicle Management & Personal Errands

* Track and coordinate vehicle registrations, inspections, maintenance appointments, and service schedules.
* Run household errands, including grocery shopping, pharmacy pickups, household supplies, and organizational materials.
* Receive packages and deliveries and coordinate returns, exchanges, or shipments when necessary.
* Assist with additional personal and household-related tasks as requested.

Wardrobe & Laundry Management

* Oversee the care of luxury garments, delicate fabrics, and designer clothing.
* Follow garment care instructions carefully, including steaming, home dry-cleaning processes, and proper storage procedures.
* Coordinate weekly drop-off and pick-up services with dry cleaners and specialty garment care providers.
* Maintain closets in a highly organized and visually appealing manner, with clothing categorized by season, color, and garment type.
* Ensure wardrobes remain inventory-controlled, organized, and ready for daily use.

Qualifications

* Previous experience as a Personal Assistant, House Manager, Professional Organizer, Executive Assistant, or in a similar private household support role.
* Exceptional organizational skills and strong attention to detail.
* Ability to establish and maintain household systems and processes.
* Proficiency with digital calendars, including Google Calendar and Apple Calendar.
* Strong problem-solving abilities and the capacity to work independently with minimal supervision.
* Excellent communication and interpersonal skills.
* High level of professionalism, discretion, and confidentiality.
* Valid Puerto Rico driver's license with a clean driving record.
* Reliable personal vehicle in excellent operating condition.
* Ability to manage multiple priorities in a fast-paced environment.
* Updated Certificate of Good Conduct and verifiable professional references.

Preferred Qualifications

* Experience working in private residences or family office environments.
* Professional organizing certification or related experience.
* Experience coordinating vendors, service providers, and residential projects.
* Familiarity with luxury wardrobe care and household inventory management.

Compensation & Benefits

* Competitive compensation: *$* to $* per hour*, based on qualifications and experience.
* Mileage reimbursement for approved family and household errands.
* Opportunity to work in a professional, respectful, and family-oriented environment.
* Long-term growth potential for the right candidate.

*If you are a highly organized professional who takes pride in creating order, managing detail