Administrative Assistant

*General Job Description:*

The Administrative Assistant supports administrative and project-related activities for the Health Resources and Services Administration (HRSA) Technology-Enabled Collaborative Learning Program (TECLP) by performing clerical functions and tasks, coordinating activities, and handling administrative tasks. The position assists with grant-related activities, including handling incoming and outgoing communications, organizing meetings and events, maintaining documentation and records, tracking deadlines, ordering and managing program supplies, scheduling workshops or educational activities, managing data, and ensuring the timely completion of processes in accordance with grant requirements and institutional policies and procedures. The role maintains effective communication with grant personnel, designated staff assigned by the supervisor, and internal constituents to ensure accurate, timely, and compliant administrative support for grant operations.

*Minimum Qualifications and Experience Requirements:*

Bachelor's degree in an administrative- and organizational-related field (e.g., Office Systems Administration, Organizational Management, Business Administration or a related discipline) from a recognized university or college.

A minimum of three (3) years of progressively responsible administrative office systems support and coordination experience is essential.

Experience working in a higher education institution is preferred.

Experience should include:

Office Support and Administrative Functions: Experience performing clerical and administrative tasks, such as scheduling meetings, preparing correspondence, maintaining files, and supporting daily office operations.

Grant or Project Support Activities: Experience assisting with administrative support for projects or grant-funded initiatives, including tracking tasks, organizing documentation, and supporting reporting timelines.

Task Coordination and Time Management: Competence in organizing multiple assignments, monitoring deadlines, and ensuring tasks are completed on schedule in accordance with established procedures.

Data entry and Record Management: Experience entering, updating, maintaining, and organizing data and records using filing methods, electronic systems, and spreadsheets.

Competence to work independently and as part of a team.

Proficiency in the use of computer systems and office applications.

Proficiency in Spanish and English.

Expected hours: No less than 37.5 per week

Work Location: In person