Managerial Assistant

The Managerial Assistant serves as a high-level administrative professional in the Office of the President, reporting directly to the President and supporting the effective implementation of institutional priorities and daily operations. This position is responsible for managing the President's agenda, coordinating and ensuring the timely execution of strategic projects and institutional activities, and managing key internal and external communications with integrity and confidentiality. The position requires sound judgment, discretion, strong organizational skills, and the ability to collaborate effectively with university leadership and institutional stakeholders.

Master's degree in an administrative
- and organizational-related field (e.g., Office Systems Administration, Organizational Management, Business Administration or a related discipline) from a recognized university or college. A minimum of five (5) years of senior-level administrative support or executive coordination experience is essential. Experience should include: Strategic Administration: Managing complex schedules, coordinating high-level meetings, and ensuring alignment with institutional priorities. Coordination and Mentorship: Providing mentorship and guidance to administrative staff, fostering a culture of professionalism, accountability, and operational excellence. Executive and Board Support under the CoS: Preparing materials for executive sessions, and overseeing logistical support for leadership retreats, as well as facilitating communication with board members. Special Projects: Coordinating and tracking strategic projects and initiatives, including measurable outcomes and deliverables, under the Office of the President. Confidentiality and Compliance: Managing institutional records and correspondence, ensuring strict adherence to document control standards and institutional policies. Stakeholder Engagement: Collaborating with internal and external stakeholders to manage institutional contracts, agreements, and partnerships. Proficiency in office software (e.g., Microsoft Office Suite), project management tools, and online meeting platforms. Certifications in administrative support or project management are highly desirable. Competence to work independently and as part of a team. Proficiency in Spanish and English.

Work

Location:
In person