Personal Assistant To Executive – Bilingual English/Spanish

*Personal Assistant to Executive – Bilingual English/Spanish*

We are seeking a dependable, organized, and trustworthy Personal Assistant to support an executive with daily personal and business tasks. The role is primarily based in Puerto Rico. The position will start part-time, with the possibility of transitioning to full-time.

This role requires discretion, sound judgment, strong follow-through, and the ability to stay calm and effective when priorities change. The right person takes initiative, pays attention to details, and knows when to act independently and when to ask for direction.

*Responsibilities*

* Manage calendars, appointments, meetings, reservations, and reminders.
* Coordinate daily priorities and follow up on outstanding tasks and commitments.
* Complete personal and business errands, including purchases, pickups, deliveries, and coordination with service providers.
* Arrange travel, accommodations, transportation, and itineraries.
* Accompany the executive on trips as needed, with travel totaling up to around 30 days per year.
* Assist with emails, phone calls, document preparation, filing, and other administrative tasks in English and Spanish.
* Communicate professionally with business contacts, vendors, and others on the executive's behalf.
* Track expenses, organize receipts, and make purchases within approved instructions and budgets.
* Handle sensitive personal and business information with discretion and confidentiality.
* Identify scheduling conflicts or other issues early and communicate updates promptly.

*Qualifications*

* Strong spoken and written communication skills in English and Spanish.
* Valid driver's license and a reliable personal vehicle for errands and local travel.
* Highly flexible availability, including evenings, weekends, and short-notice requests, within agreed scheduling and availability arrangements.
* Responsiveness and reliable communication during agreed availability periods.
* Availability to travel up to around 30 days per year.
* Excellent organization, time management, and attention to detail.
* Dependability, punctuality, honesty, and respect for confidentiality.
* Ability to manage multiple priorities and work well under pressure.
* Resourcefulness and the ability to complete tasks independently while following instructions.
* Comfort using email, digital calendars, document and spreadsheet tools, and mobile apps.
* Professional, respectful communication and a practical approach to solving problems.
* Willingness to undergo a background check as part of the hiring process, with required consent and in accordance with applicable law.

Previous experience as a personal assistant, executive assistant, administrative assistant, or in a similar support role is preferred.

*Position details*

* *Location:* Primarily based in Puerto Rico.
* *Employment type:* Part-time initially, with the possibility of transitioning to full-time.
* *Schedule:* Flexible; expected weekly hours and availability requirements will be discussed during the hiring process and agreed upon before starting.
* *Compensation:* To be discussed during the interview process.
* *Travel and vehicle expenses:* Arrangements to be discussed and agreed upon before starting.

*To apply*

Please submit your résumé and a brief introduction describing your relevant experience, availability, and familiarity with Puerto Rico. Be prepared to provide professional references during the hiring process.

Work Location: In person