Financial Operations

Ninham Collection Group, a company specializing in the distribution and manufacturing of quartz, granite, and natural stone surfaces, is seeking a highly organized, analytical, and detail-oriented Accounting & Financial Operations Specialist to join our team. We are looking for a bilingual professional with strong QuickBooks experience, excellent mathematical abilities, and the capacity to learn quickly, identify discrepancies, and manage multiple financial and administrative responsibilities accurately. The ideal candidate is proactive, resourceful, trustworthy, and comfortable working independently while following established company procedures. This position combines accounting operations, financial analysis, inventory control, payroll administration, purchasing, and general business support.

Key Responsibilities
Accounting & Financial Operations Enter, review, and reconcile financial transactions using QuickBooks. Prepare, review, and reconcile payroll information, including hours, adjustments, and deductions. Assist with accounts payable, accounts receivable, and outstanding balances. Enter and verify operating expenses, vendor invoices, and payments. Prepare financial reports analyzing costs, expenses, revenues, and profitability. Assist in developing operating budgets and monitoring actual expenses against projections. Create and maintain cost and selling-price spreadsheets. Analyze product costs, profit margins, and pricing discrepancies. Identify financial inconsistencies and report findings to management. Inventory & Purchasing Enter and manage Purchase Orders in QuickBooks. Record inventory adjustments and verify inventory-related transactions. Review supplier invoices, purchase costs, and payment records. Assist with product costing and inventory reconciliation. Maintain accurate purchasing and inventory documentation. Payroll & Human Resources Support Maintain organized payroll records and supporting documentation. Assist with employee files and confidential HR records. Prepare administrative reports related to attendance, payroll, and employee information. Assist management with HR documentation and reporting. Administrative & Digital Support Organize, scan, copy, and maintain physical and digital files. Assist with financial and administrative reports. Update spreadsheets, internal databases, and business records. Upload images and product information to Canva and internal sales-support platforms. Assist with basic website content updates. Support management with additional administrative and operational projects.
Required Qualifications Minimum 2 years of hands-on QuickBooks experience. Preferred Qualifications Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field. Experience with QuickBooks Desktop or QuickBooks Online. Experience in inventory-based businesses, manufacturing, distribution, or wholesale operations. Experience preparing budgets, analyzing costs, and calculating profit margins. Proficiency in Google Sheets and Microsoft Office. Familiarity with Canva, website content management, or digital administrative platforms. Experience maintaining employee and payroll records. Personal Qualities We Value At Ninham Collection, we believe that accuracy, responsibility, integrity, and teamwork are essential to successful operations. We are looking for someone who is: Analytical: Understands numbers and can identify patterns, errors, and discrepancies. Quick to Learn: Understands new systems and procedures with minimal repetition. Detail-Oriented: Reviews information carefully before submitting or processing transactions. Proactive: Anticipates needs and takes initiative without constant supervision. Resourceful: Investigates problems and proposes practical solutions. Accountable: Takes responsibility for assigned tasks and follows through. Trustworthy: Handles financial information and confidential records professionally. Adaptable: Can shift between accounting, administrative, and operational tasks while maintaining accuracy. What Success Looks Like The successful candidate will help management maintain accurate financial records, organized documentation, reliable inventory information, and timely reporting. We are not simply looking for someone who enters numbers into QuickBooks. We are looking for someone who understands what those numbers mean, notices when something does not make sense, and takes initiative to investigate and resolve discrepancies. If you are analytical, highly organized, comfortable with numbers, and enjoy supporting business operations, we encourage you to apply. Experience with accounting, bookkeeping, or financial administration. Strong mathematical and numerical reasoning skills. Proficiency in Microsoft Excel, including formulas, calculations, and data analysis. Ability to prepare and interpret financial spreadsheets. Experience with payroll processing and reconciliation. Familiarity with inventory management, pur