Operational Support Specialist

The Operational Support Specialist plays a vital role in ensuring the efficient operation of our office. We are seeking an experienced professional to provide administrative support and assist with day-to-day tasks.

Key Responsibilities:

• Provide administrative assistance to ensure smooth office operations
• Answer and direct phone calls, responding to inquiries and providing information as needed
• Organize and schedule appointments and meetings, ensuring timely communication with colleagues and clients
• Maintain polite and professional communication via email and mail, representing Upturn Co. with excellence
• Support the team by performing tasks related to organization and strong communication, fostering a collaborative work environment
• Prepare and submit expense reports for vehicle gas expenses, office petty cash, and cash sales, ensuring accurate records and prompt reimbursement
• Create and maintain electronic and physical filing systems, ensuring easy access to important documents
• Assist in preparing regularly scheduled reports and client quotations, helping to drive business growth and development
• Maintain and schedule annual equipment inspections and quarterly preventive maintenance, ensuring optimal equipment performance
• Order office supplies as needed, maintaining a well-stocked and organized workspace
• Handle accounts payable aging and communicate with clients regarding past due invoices, promoting timely payment and reducing financial risk
• Juggle multiple projects simultaneously, prioritizing tasks and meeting deadlines in a fast-paced environment
• Develop and improve administrative systems to increase efficiency and productivity

Requirements and Skills:

• Proven experience as an Administrative Assistant or similar role

We offer a competitive salary of $55,000 per year, commensurate with experience. If you are a motivated and organized individual who is passionate about delivering exceptional support, please consider joining our team at Upturn Co.