Materials Support Assistant

hace 4 semanas

Puerto Diablo Barrio, Puerto Rico Boston Medical Center A tiempo completo
Job Summary

We are seeking a highly organized and detail-oriented Materials Support Assistant to join our team at Boston Medical Center. This role will be responsible for providing inventory management support services, including shelving, inventorying, picking, and replenishment, as well as order processing and delivery to assigned areas within the medical center.

Key Responsibilities
  • Handles medical and surgical supplies for inpatient and outpatient departments, using hospital inventory software to manage stock levels and ensure accurate counts.
  • Rotates items to ensure no expired items are on shelves, counts supplies, and orders by entering correct counts into hospital inventory software.
  • Uploads orders to Host Server in a timely manner and ensures pick for par items are picked from warehouse shelves the same day.
  • Consolidates like items in LUM totes received from vendors, receives and delivers packages from Receiving Docks, and scans packages while truck driver is unloading.
  • Creates log sheet for all packages received for the day, verifies number of boxes, and removes packing slip from outside or inside box.
  • Verifies product against packing slip, receives correct quantity in inventory receiving module, and writes receiver number on packing slip.
  • Makes copy of packing slip and tapes it on box for end user, delivers STAT packages immediately, and puts received box at designated area on rack or trolley.
  • Delivers packages based on priority, obtains end user signatures and printed names using Receiving and Delivery module, and completes manual delivery log sheet when RAD is not working.
  • Places processed packing slips into appropriate files for filing, notifies buyers with any problems with received merchandise, and resolves issues with vendors.
  • Follows process set by individual departments based on operational needs, signs delivery documents attesting to correctness, and adjusts document data indicating all discrepancies.
  • Communicates any receiving issue to Supervisor and/or Manager in a timely manner, participates in cross-training in any of the above areas as assigned, and provides coverage for employees who are absent or on vacation as assigned.
  • Performs all duties with a customer service focus and in accordance with department standard procedures, represents hospital and Materials Distribution Services Department in a professional and courteous manner in all dealings with other hospital employees, vendors, patients, and visitors.
  • Responds to all requests for service through telephone, tube, and personal contact, communicates any issues to Supervisor/Manager, and responds to beeper requests promptly and checks batteries weekly.
  • Maintains and manages inventory for code carts, intubation boxes, latex-free boxes, ICU exchange carts, Endovascular cart, and CAPD carts, etc.
  • Refers all unanswerable or unfulfilled requests for service to the lead MSA or MDS Manager/Supervisor, reports all stock-outs, errors, and deficiencies to Supervisor/Manager, and maintains cleanliness and neatness of work and lounge areas.
  • Assists in hospital emergency disaster plans, ensures that all item numbers and quantity ordered matches quantity issued when fulfilling requisition, records all transactions either manually or into computerized information system, and files documents as required.
  • Performs "over-the-counter" distribution of ancillary order processing, delivers Requisition Self Service (RSS) orders to all end users, breaks down bulk, and ensures inventory stock is placed in storage areas designated for item.
  • Performs cycle and/or annual counts for inventories as required, operates material handling equipment, rotates inventory stock on first-in, first-out basis, and utilizes hospital's Values as basis for decision-making and to facilitate hospital mission.
  • Follows established hospital infection control and safety procedures, orders for both NP and MP Warehouses as required/assigned, picks for all ancillary department orders as required/assigned, and delivers all supplies using distribution carts.
  • Delivers Oxygen tanks as requested, delivers all clean linen orders as needed, and performs other related duties as needed.
Requirements
  • High school diploma or GED.
  • Requires at least 3-12 months of experience in shipping, receiving, warehouse, material handling, or maintaining inventory.
  • Ability to read and write English, perform basic math, and communicate well verbally and in writing.
  • Ability to perform work accurately and pay attention to details, must be able to reach, stoop, bend, and lift up to and including 60 lbs and to push up to 300 lbs unassisted.
  • Adequate visual acuity to accurately read handheld scanners.

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