Dedicated Office Coordinator

hace 1 mes

Guaynabo, Guaynabo, Puerto Rico Upturn Co. A tiempo completo

The Upturn Co. seeks an experienced Dedicated Office Coordinator to provide exceptional administrative support and contribute to the efficient operation of our office. This role requires a skilled communicator with excellent time-management skills, ability to multi-task, and strong organizational abilities.

We estimate the salary for this position to be around $45,000-$60,000 per year, depending on experience and qualifications.

About the Role:
  • This is a full-time position that reports directly to the Controller and Vice-President.
  • As a key member of our team, you will be responsible for answering sales and service calls, handling administrative duties, and providing support to all office personnel.

Main Responsibilities:

  • Provide top-notch administrative support to ensure efficient operation of the office.
  • Answer and direct phone calls professionally.
  • Organize and schedule appointments and office meetings effectively.
  • Exhibit polite and professional communication via phone, email, and mail.
  • Support the team by performing tasks related to organization and strong communication.
  • Submit and reconcile expense reports accurately.
  • Create and maintain electronic and physical filing systems efficiently.
  • Assist in preparing regularly scheduled reports and client quotations.
  • Maintain equipment maintenance schedules and order office supplies as needed.
  • Handle accounts payable aging and communicate with clients regarding past due invoices.
  • Effectively manage multiple projects simultaneously.
  • Develop and update administrative systems to improve efficiency.

Requirements and Skills:

  • Proven experience as an Administrative Assistant.
  • Knowledge of office management systems and procedures.
  • Excellent time-management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Fast learner and ability to train other personnel.
  • Strong organizational and planning skills.
  • Excellent written and verbal skills in English and Spanish.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Service-oriented individual.
  • Proficient with Microsoft Office (Word, Excel, PowerPoint & Adobe) and Google products.
  • High School diploma or equivalent; college degree preferred.

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