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Facilities Coordinator
hace 1 mes
WestCoast Children's Clinic is seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a key member of our facilities team, you will play a vital role in maintaining and enhancing the facilities for our STAT program.
Key Responsibilities:- Collaborate with the Sr. Facilities Manager to design and implement STAT facilities and safety policies.
- Oversee and track the budget for STAT program supplies, including treatment supplies, food, and staff benefits.
- Manage inventory for the office and Assessment Center, ensuring timely ordering and billing for supplies.
- Coordinate with IT to maintain office equipment and serve as the point of contact for troubleshooting.
- Ensure the protection and security of files and records.
- Facilitate the transfer of files between the Assessment Center, WCC Fruitvale office, and Iron Mountain with the WCC Facilities Team.
- Handle various projects assigned by the Sr. Office and Facilities Manager.
- Collaborate with the STAT Milieu team to ensure facility operations and safety compliance.
- Ensure Assessment Center meets Joint Commission Accreditation and Community Care Licensing standards.
- Adhere to STAT Accreditation Standards and CCL requirements.
- Work with the Sr. Facilities Manager to monitor building safety and security.
- Implement policies for facilities maintenance, Emergency Management, and Infection Prevention.
- Conduct safety trainings and quarterly drills to prepare staff for emergencies and maintain safety measures for equipment and materials.
- Coordinate with Public Health Nursing on medication storage and supplies.
- Attend quarterly health and safety meetings with Alameda County.
- Serve as the main contact for facilities and administration requests, coordinating maintenance via ASANA.
- Identify and resolve issues affecting the work environment, including supplies, furniture upkeep, and building code compliance.
- BA/BS preferred
- 2-3 years office administration and facilities experience
- Detail oriented, strong organizational skills
- Clean CA DMV record, current car insurance, and access to car
- Competencies: Strong interpersonal, team-building, and communication skills. Excellent organizational, analytical, problem-solving, and decision-making abilities. Able to work independently and collaboratively in multidisciplinary teams. Effective stress and time management, with strong project oversight. CPR and de-escalation training required.
We are a compassionate, driven team that is social justice-focused. We serve hundreds of vulnerable kids and their families each year to create positive changes in their lives. We offer a growth-oriented learning community, with extensive clinical trainings and seminars led by field experts. Our benefits package includes annual incentive compensation and retirement plan contribution, 100% Employer paid medical (base plan, Kaiser HMO), dental, vision, life insurance, and long-term disability coverage for full-time employees. We are an equal opportunity employer, committed to diminishing the influence of privilege and discrimination in our field and our workplace.