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Facilities Coordinator

hace 1 mes


Tomás de Castro Barrio, Puerto Rico Westcoast Children'S Clinic A tiempo completo
Facilities Coordinator Job Description

WestCoast Children's Clinic is seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a key member of our facilities team, you will play a vital role in maintaining and enhancing the facilities for our STAT program.

Key Responsibilities:
  • Collaborate with the Sr. Facilities Manager to design and implement STAT facilities and safety policies.
  • Oversee and track the budget for STAT program supplies, including treatment supplies, food, and staff benefits.
  • Manage inventory for the office and Assessment Center, ensuring timely ordering and billing for supplies.
  • Coordinate with IT to maintain office equipment and serve as the point of contact for troubleshooting.
  • Ensure the protection and security of files and records.
  • Facilitate the transfer of files between the Assessment Center, WCC Fruitvale office, and Iron Mountain with the WCC Facilities Team.
  • Handle various projects assigned by the Sr. Office and Facilities Manager.
Facilities Responsibilities:
  • Collaborate with the STAT Milieu team to ensure facility operations and safety compliance.
  • Ensure Assessment Center meets Joint Commission Accreditation and Community Care Licensing standards.
  • Adhere to STAT Accreditation Standards and CCL requirements.
  • Work with the Sr. Facilities Manager to monitor building safety and security.
  • Implement policies for facilities maintenance, Emergency Management, and Infection Prevention.
  • Conduct safety trainings and quarterly drills to prepare staff for emergencies and maintain safety measures for equipment and materials.
  • Coordinate with Public Health Nursing on medication storage and supplies.
  • Attend quarterly health and safety meetings with Alameda County.
  • Serve as the main contact for facilities and administration requests, coordinating maintenance via ASANA.
  • Identify and resolve issues affecting the work environment, including supplies, furniture upkeep, and building code compliance.
Requirements:
  • BA/BS preferred
  • 2-3 years office administration and facilities experience
  • Detail oriented, strong organizational skills
  • Clean CA DMV record, current car insurance, and access to car
  • Competencies: Strong interpersonal, team-building, and communication skills. Excellent organizational, analytical, problem-solving, and decision-making abilities. Able to work independently and collaboratively in multidisciplinary teams. Effective stress and time management, with strong project oversight. CPR and de-escalation training required.
Why Work at WestCoast Children's Clinic?

We are a compassionate, driven team that is social justice-focused. We serve hundreds of vulnerable kids and their families each year to create positive changes in their lives. We offer a growth-oriented learning community, with extensive clinical trainings and seminars led by field experts. Our benefits package includes annual incentive compensation and retirement plan contribution, 100% Employer paid medical (base plan, Kaiser HMO), dental, vision, life insurance, and long-term disability coverage for full-time employees. We are an equal opportunity employer, committed to diminishing the influence of privilege and discrimination in our field and our workplace.