Sourcing Recruiter

Sourcing Recruiter
O*NET-SOC Code: ** | RAPIDS Code: ****
Department: Human Resources
Reports to: Human Resources Director
Location: Utuado, Puerto Rico – Onsite Required
Position Summary

The Sourcing Recruiter supports the recruitment, hiring, and onboarding of employees, including positions supporting U.S. federal government contracts.

This role primarily focuses on identifying and engaging qualified candidates, conducting screenings and interviews, coordinating pre-employment requirements, and supporting candidates throughout the hiring and onboarding process.

This position also provides administrative and operational support to the Human Resources Director and executive support to the President/CEO, including calendar management, meeting coordination, employee timekeeping follow-up, personnel documentation, and other HR-related activities.

Strong organizational skills, attention to detail, confidentiality, consistent follow-up, and bilingual communication in English and Spanish are essential for this position. (Writing and conversational English assessment will be conducted).

Primary Responsibilities
Recruiting & Candidate Management
Source and identify qualified candidates through job boards, social media, recruiting databases, referrals, networking, and other sourcing channels.
Review resumes and applications to determine whether candidates meet position and contract requirements.
Conduct initial candidate screenings and interviews.
Coordinate interviews with hiring managers, clients, and other stakeholders.
Maintain regular communication with candidates throughout the recruitment and selection process.
Maintain candidate pipelines for current and anticipated staffing needs.
Assist with job postings, candidate assessments, interview coordination, and offer preparation.
Maintain accurate candidate information and recruitment activity within the Applicant Tracking System (ATS) and HR systems.
Federal Contract Recruiting & Pre-Employment Requirements
Support recruitment for positions associated with U.S. federal government contracts and subcontracts.
Review applicable position and contract requirements when screening candidates.
Coordinate pre-employment requirements, including background checks, employment verifications, references, and required documentation.
Track and follow up on background investigations, client approvals, access requirements, and other contract-specific onboarding requirements.
Assist candidates with completing required pre-employment documentation.
Maintain accurate documentation related to recruiting and onboarding activities.
Support compliance with applicable employment and federal contractor requirements.
Onboarding & Employee Coordination
Coordinate the onboarding process for new employees from offer acceptance through their start date.
Ensure required hiring and onboarding documentation is completed and submitted timely.
Coordinate new employee orientation activities.
Track and follow up on equipment, credentials, system access, badges, and other resources required for employees to begin work.
Communicate with internal departments, hiring managers, clients, and employees regarding onboarding status and pending requirements.
Follow up with employees after onboarding to help resolve outstanding documentation, equipment, or access matters.
Timekeeping & HR Support
Assist with employee timekeeping administration.
Review timecards for missing or incorrect punches and other timekeeping discrepancies.
Follow up with employees and supervisors regarding missing punches or required corrections.
Assist with timecard corrections in accordance with company procedures.
Maintain appropriate documentation regarding timekeeping corrections and follow-up.
Maintain accurate employee information and personnel records within HR systems.
Assist with employee documentation, HR forms, benefits-related administrative tasks, and routine employee requests.
Provide administrative and operational support to the Human Resources Director in recruiting, onboarding, employee records, timekeeping, and other HR functions as needed.
Executive & Administrative Support
Manage and maintain the President/CEO's calendar, including scheduling meetings, appointments, and business commitments.
Coordinate meeting invitations and communications with internal and external participants.
Monitor scheduling conflicts and coordinate changes or rescheduling as necessary.
Assist with meeting preparation and follow-up on assigned action items.
Coordinate with employees, clients, business partners, and other stakeholders regarding meetings and executive availability.
Handle executive scheduling and related information with professionalism, discretion, and confidentiality.
Provide administrative support to th