Facilities Coordinator

*Position Summary*

The Facilities Coordinator is responsible for coordinating the daily operations, maintenance, repairs, safety, and administrative activities of Program facilities. This position oversees facility-related agreements and services, including leases, security guard service contracts, maintenance contracts, and other facility service agreements.

The Facilities Coordinator serves as the primary point of contact for landlords, property managers, contractors, and facility service providers, ensuring that Program facilities remain safe, functional, properly maintained, and capable of supporting operational requirements.

The position is also responsible for monitoring contractual obligations, service performance, renewals, and facility-related expenditures while supporting effective resource management and compliance with applicable Program policies and procedures.

*Essential Duties and Responsibilities*

* Coordinate the day-to-day operations, maintenance, repairs, and general upkeep of Program facilities.
* Administer and monitor facility leases, security guard service contracts, maintenance agreements, and other facility-related service agreements.
* Monitor contract terms, renewals, amendments, deliverables, vendor performance, and associated expenditures.
* Serve as the primary liaison with landlords, property managers, contractors, and facility service providers.
* Coordinate preventive and corrective maintenance for HVAC, electrical, plumbing, generators, security systems, and other building systems.
* Coordinate facility safety, physical security, building access, parking, and other operational requirements.
* Review facility-related invoices and supporting documentation to verify consistency with contractual terms and services provided.
* Coordinate office space arrangements, furniture, equipment, supplies, relocations, and other facility-related logistical needs.
* Develop scopes of work and service requirements and coordinate related procurement activities with the Purchasing & Fleet Specialist.
* Maintain accurate and organized records of facility leases, contracts, maintenance activities, warranties, inspections, and supporting documentation.
* Monitor facility needs, anticipated maintenance requirements, and projected expenditures to support budget planning.
* Assist with facility inspections, audits, emergency response coordination, and continuity of operations activities.
* Perform other related duties as assigned.

*Knowledge, Skills, and Abilities*

Knowledge of facility operations, building maintenance, lease administration, service contract management, preventive maintenance practices, workplace safety, physical security, and general building systems. Ability to coordinate and monitor contractors, landlords, property managers, and service providers; review contracts, invoices, scopes of work, and supporting documentation; and manage multiple facilities, contracts, deadlines, and operational priorities simultaneously. Strong organizational, planning, analytical, problem-solving, communication, and interpersonal skills. Ability to work independently, exercise sound judgment, and coordinate effectively with internal and external stakeholders. Proficiency in Microsoft Office applications and electronic recordkeeping systems.

*Minimum Qualifications*

* Bachelor's degree in Business Administration, Facilities Management, Public Administration, Management, Engineering, Construction Management, or a closely related field. Other educational backgrounds may be considered, provided they are relevant to the duties and responsibilities of the position.
* Minimum of three (3) years of relevant professional experience in facilities management, property management, building maintenance coordination, construction administration, operations, contract administration, or a related field.
* Demonstrated ability to coordinate operational activities, manage service providers, and maintain accurate administrative records.

*Fringe Benefits*

* *Annual Leave:* 14 days per year; maximum accrual of 28 days.
* *Sick Leave:* 14 days per year; maximum accrual of 21 days.
* *Health Insurance:* Reimbursement of up to $350 per month for employee-only coverage.
* *Paid Holidays:* Federal and Puerto Rico holidays observed by the Program.

Pay: $55,** - $60,** per year

Benefits:
* Paid time off

Work Location: In person