Executive Administrative Assistant

The *Executive Administrative Assistant (EAA) Position* is responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and important company issues and processes, including operations, insurance documents and employee benefits, among others.

*ESSENTIAL FUNCTIONS OR RESPONSIBILITIES (General):*

This role may be responsible for a variety of the following areas, and the daily duties may include:

* Answer phone calls in a polite and professional manner.
* Maintain comprehensive and accurate records.
* Manage the executive's calendar, including make appointments and prioritize the most sensitive matters.
* Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently.
* Organize meeting, including schedule, send reminders, and organize catering when necessary.
* Perform minor accounting duties.
* Perform process of incoming and outgoing mail.
* Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc.
* Provide administrative assistance, such as write and edit e-mails, draft memos, and prepare communications on the executive's behalf.
* Responsible for filing documents as required.
* Welcome visitors and identifying the purpose of their visit before directing them to the appropriate department or person.
* Assist affiliates companies or other tasks and responsibilities assign by the Ayala's Management Team.

*EDUCATION, EXPERIENCE AND SKILLS REQUIRED: *

· Require an associate or a college degree in Business Administration, or related discipline.

· Require at least three (3) to five (5) years of experience as administrative assistant, related job, or equivalent education and experience, preferred.

· Ability to work under pressure, anticipates potential problems and diagnoses, evaluate, and resolve problems as they happen.

· Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

· Advanced computer skills Microsoft Word, Excel, PowerPoint.

· Awareness and ability to work with constant care.

· Feeling of ownership for your own safety and your facility.

· Provide leadership and ensure cooperation and support to employees, visitors, contractors to achieve business objectives.

· Requires strong verbal and written communications skills in English and Spanish.

· Team-player.

Job Type: Full-time

Pay: $* - $* per hour

Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Health insurance
* Life insurance

Application Question(s):
* Available to work OT and weekends, when needed?

Education:
* Bachelor's (Required)

Experience:
* Executive administrative support: 2 years (Preferred)

Language:
* English (Preferred)

Shift availability:
* Day Shift (Required)

Work Location: In person