Executive Administrative Assistant – Professional Sports League
Hace 16 horas
San Juan, Puerto Rico
Dusted Pixels
Jornada completa
$15 - $16/hora
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Our client, a professional sports league headquartered in San Juan, PR, is seeking a highly efficient, detail-oriented Executive Administrative Assistant to support its President and Board of Directors. This is a full-time, in-office position reporting directly to the President.
Responsibilities
Executive & Board Support
• Manage the President’s calendar, correspondence, and meeting coordination; draft memos, letters, and other documents as needed
• Serve as the main point of contact for the Board of Directors (franchise owners/representatives): manage agreements, compile and distribute meeting minutes, maintain the official Board directory, and follow up on action items
• Draft and send press communications during the season, with the President’s approval
• Coordinate travel arrangements for executives Sponsor & Revenue Operations
• Manage sponsor relations: invoicing, payment collection/follow-up, and day-to-day ticket distribution
• Track, document, and follow up on league fine assessments throughout the season
• Support development of sponsorship proposals and materials
• Coordinate broadcast/streaming logistics, including liaising with media talent and press scheduling Systems & Process Support
• Support the implementation and adoption of the league’s operational systems, including Microsoft 365 (SharePoint, Teams, Outlook, and Forms)
• Upload, organize, and maintain documents in the league’s SharePoint sites per established structure and conventions
• Serve as a liaison to team representatives, orienting them on platform use and routing questions or issues
• Document internal processes and help prepare training guides and materials
• Maintain up-to-date project status records and report progress to management
• Coordinate with external consultants and the Accounting/Finance team on assigned matters Event & Administrative Support
• Help organize Board meetings, press conferences, and league events (logistics, catering, visitor coordination)
• Provide backup support to the Executive Assistant during absences
• Maintain organized digital and physical filing systems Qualifications
• Bilingual (Spanish/English), with excellent verbal and written communication skills
• 5+ years of administrative or executive support experience
• Highly efficient, organized, and detail-oriented
• Strong customer service orientation; comfortable interacting with high-profile stakeholders
• Able to work in a fast-paced environment with multiple priorities and the high demands of a Board of Directors
• Proficient in Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint)
• Flexible availability for occasional evenings/weekends for league events
• Valid driver’s license and own transportation
• Schedule: Monday–Friday, full-time, in-office (San Juan, PR)
•
Salary:
$15 -$16 p/h
• Manage the President’s calendar, correspondence, and meeting coordination; draft memos, letters, and other documents as needed
• Serve as the main point of contact for the Board of Directors (franchise owners/representatives): manage agreements, compile and distribute meeting minutes, maintain the official Board directory, and follow up on action items
• Draft and send press communications during the season, with the President’s approval
• Coordinate travel arrangements for executives Sponsor & Revenue Operations
• Manage sponsor relations: invoicing, payment collection/follow-up, and day-to-day ticket distribution
• Track, document, and follow up on league fine assessments throughout the season
• Support development of sponsorship proposals and materials
• Coordinate broadcast/streaming logistics, including liaising with media talent and press scheduling Systems & Process Support
• Support the implementation and adoption of the league’s operational systems, including Microsoft 365 (SharePoint, Teams, Outlook, and Forms)
• Upload, organize, and maintain documents in the league’s SharePoint sites per established structure and conventions
• Serve as a liaison to team representatives, orienting them on platform use and routing questions or issues
• Document internal processes and help prepare training guides and materials
• Maintain up-to-date project status records and report progress to management
• Coordinate with external consultants and the Accounting/Finance team on assigned matters Event & Administrative Support
• Help organize Board meetings, press conferences, and league events (logistics, catering, visitor coordination)
• Provide backup support to the Executive Assistant during absences
• Maintain organized digital and physical filing systems Qualifications
• Bilingual (Spanish/English), with excellent verbal and written communication skills
• 5+ years of administrative or executive support experience
• Highly efficient, organized, and detail-oriented
• Strong customer service orientation; comfortable interacting with high-profile stakeholders
• Able to work in a fast-paced environment with multiple priorities and the high demands of a Board of Directors
• Proficient in Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint)
• Flexible availability for occasional evenings/weekends for league events
• Valid driver’s license and own transportation
• Schedule: Monday–Friday, full-time, in-office (San Juan, PR)
•
Salary:
$15 -$16 p/h